Background

HAIL & COTTON (Malawi) LIMITED, a fully owned subsidiary of HAIL & COTTON International B.V. based in Netherlands, a company that supplies premium leaf tobacco and value-added services to manufacturers of tobacco products worldwide, is seeking highly motivated and qualified candidates to join our dynamic team in the following roles:

Job Purpose:

The ALP Administrator ensures accurate implementation, monitoring, and documentation of Agricultural Labour Practices (ALP) at field level in line with company and customer requirements. The role acts as a control point between field data collection and compliance reporting, ensuring that ALP data, incident management, and supporting evidence are accurate, traceable, and always verification ready. This position strengthens the company’s ability to maintain credible, evidence based ALP monitoring, safeguard compliance, reduce risk, and uphold stakeholder confidence. The position reports to the Agronomy Production Manager.

Key Responsibilities:

• Review ALP survey data submitted by Agronomy Technicians (ATs) for completeness, logical consistency, and correct risk classification. Identify missing information or inconsistencies and return submissions for correction where necessary.
• Maintain organized digital and physical ALP documentation.
• Ensure all high and medium risks have adequate supporting evidence including training attendance, age verification, PPE distribution, and working condition assessments. Monitor all ALP incidents in the assigned area, track closure timelines, follow up on overdue actions, and escalate unresolved or EV-sensitive issues.
• Conduct periodic farm verification visits to validate reported ALP data and document discrepancies between field observations and submitted records.
• Support coordination and documentation of ALP awareness sessions for farmers and workers and ensure all training records are complete and filed.
• Prepare documentation and evidence for farms likely to be sampled, compile incident histories and corrective actions, and support field teams during verification activities.
• Maintain area-level tracking tools and dashboards and provide weekly ALP status updates.
• Identify recurring ALP issues and recommend preventive actions.
• Support root cause analysis for significant or repeated risks.

Qualifications & Experience

• Recent graduates (2024 to date) with a diploma or degree in Agriculture, Social Sciences, Development Studies or related fields, from reputable institutions.
• Candidates should have a strong academic record; distinction or credit is an added advantage; and possess good communication skills, adaptability, a proactive attitude, and a commitment to personal and professional growth.

Remuneration

An attractive package will be offered to the successful candidates.

• Review ALP survey data submitted by Agronomy Technicians (ATs) for completeness, logical consistency, and correct risk classification. Identify missing information or inconsistencies and return submissions for correction where necessary.
• Maintain organized digital and physical ALP documentation.
• Ensure all high and medium risks have adequate supporting evidence including training attendance, age verification, PPE distribution, and working condition assessments. Monitor all ALP incidents in the assigned area, track closure timelines, follow up on overdue actions, and escalate unresolved or EV-sensitive issues.
• Conduct periodic farm verification visits to validate reported ALP data and document discrepancies between field observations and submitted records.
• Support coordination and documentation of ALP awareness sessions for farmers and workers and ensure all training records are complete and filed.
• Prepare documentation and evidence for farms likely to be sampled, compile incident histories and corrective actions, and support field teams during verification activities.
• Maintain area-level tracking tools and dashboards and provide weekly ALP status updates.
• Identify recurring ALP issues and recommend preventive actions.
• Support root cause analysis for significant or repeated risks.

• Good communication skills
• Adaptability
• Proactive attitude
• Commitment to personal and professional growth

• Diploma or degree in Agriculture, Social Sciences, Development Studies or related fields, from reputable institutions.
• Strong academic record; distinction or credit is an added advantage.