JOB OVERVIEW

The Incumbent will work closely to support the Accounts Payable Associate to ensure the timely and accurate processing of all payables. As the incumbent, you will provide support to a dynamic team of accounting professionals and ensure completeness of all duties assigned. Also be the first point of contact for all assigned vendor inquiries.

Key Responsibilities:

• Manage the Accounts Payable mailbox, prioritize and organize on a daily basis.
• Adhere to company policies and procedures related to accounts payable
• Manage the various invoice logs in the Invoice Solution system
• Work collaboratively with cross-functional teams for issue resolution.
• The timely processing of non-inventory and inventory bills following the FIFO method.
• Validate and verify the invoices after the OCR is completed and obtain adequate approvals prior to payment.
• Perform accurate 3WM
• Using analytical skills and judgment to solve problems at the source and deal with complex issues that require in-depth assessment
• Adhere to the agreed SOPs and SLAs
• Request statements for all assigned vendors and perform mandatory monthly reconciliations to resolve discrepancies in a timely manner
• Handling vendor inquiries in a timely manner within the agreed SLA of 24 hrs
• Assist with documentation for annual audits.
• Perform administrative duties and ad hoc projects as assigned
• Prepare various reports that tracks KPIs
• Assist and ensure month end tasks are completed prior to the close of the accounting period.
• Manage vendors paid by Credit Card and complex vendor accounts.
• Be the Backup for the Accounts Payable Team lead.

Qualifications & Skills:

• Accounting related university degree or College diploma
• Minimum of 3 years of experience in accounts payable
• Proficiency in accounting software and accounting principles
• Intermediate to advanced Excel skills (Vlookup, Pivot, formulas)
• Basic knowledge of Canadian taxes such as GST/HST/QST calculations
• A team player with excellent interpersonal skills and a natural ability to build relationships
• Self-motivated, resourceful and can work with minimal supervision
• High attention to details (Crucial invoice entry and for the role)
• Ability to think outside the box
• Professional with the ability to deal with confidential information
• Ability to work in a fast-paced environment dealing with ambiguity and constant change
• Extremely organized and ability to manage multiple deadlines at once
• Excellent analytical and problem-solving skills
• Excellent written & verbal communication skills, a self starter with a strong work ethic and a team player with excellent client service skills.

Key Performance Indicators

• Retracted invoices
• Bills processed daily and weekly
• Bills placed on hold
• Vendor reconciliations

To be effective in this roles, you need

• Experience using Tipalti and NetSuite accounting software
• Experience in eCommerce, manufacturing or consumer packaged goods industries
• Experience in Microsoft and Google Suite
• Experience in using multiple AD HOC apps for work
• Experience in using multiple apps for 2 step verifications, Slack, Hi BOb etc

• Manage the Accounts Payable mailbox, prioritize and organize on a daily basis.
• Adhere to company policies and procedures related to accounts payable
• Manage the various invoice logs in the Invoice Solution system
• Work collaboratively with cross-functional teams for issue resolution.
• The timely processing of non-inventory and inventory bills following the FIFO method.
• Validate and verify the invoices after the OCR is completed and obtain adequate approvals prior to payment.
• Perform accurate 3WM
• Using analytical skills and judgment to solve problems at the source and deal with complex issues that require in-depth assessment
• Adhere to the agreed SOPs and SLAs
• Request statements for all assigned vendors and perform mandatory monthly reconciliations to resolve discrepancies in a timely manner
• Handling vendor inquiries in a timely manner within the agreed SLA of 24 hrs
• Assist with documentation for annual audits.
• Perform administrative duties and ad hoc projects as assigned
• Prepare various reports that tracks KPIs
• Assist and ensure month end tasks are completed prior to the close of the accounting period.
• Manage vendors paid by Credit Card and complex vendor accounts.
• Be the Backup for the Accounts Payable Team lead.

• Proficiency in accounting software and accounting principles
• Intermediate to advanced Excel skills (Vlookup, Pivot, formulas)
• Basic knowledge of Canadian taxes such as GST/HST/QST calculations
• A team player with excellent interpersonal skills and a natural ability to build relationships
• Self-motivated, resourceful and can work with minimal supervision
• High attention to details (Crucial invoice entry and for the role)
• Ability to think outside the box
• Professional with the ability to deal with confidential information
• Ability to work in a fast-paced environment dealing with ambiguity and constant change
• Extremely organized and ability to manage multiple deadlines at once
• Excellent analytical and problem-solving skills
• Excellent written & verbal communication skills, a self starter with a strong work ethic and a team player with excellent client service skills.
• Experience using Tipalti and NetSuite accounting software
• Experience in eCommerce, manufacturing or consumer packaged goods industries
• Experience in Microsoft and Google Suite
• Experience in using multiple AD HOC apps for work
• Experience in using multiple apps for 2 step verifications, Slack, Hi BOb etc

• Accounting related university degree or College diploma