Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Admin Assistant Interns will support the Country Office in digitizing and organizing historical administrative and financial records, as well as providing general administrative assistance during an ongoing office space reorganization. This assignment will contribute to improving records management, documentation accessibility, office space optimization, and overall operational efficiency.

• Support the scanning and digitization of manual financial vouchers and supporting documents generated during the period when the ATLAS ERP system was in use.
• Ensure that all scanned documents are clear, complete, and properly labeled in accordance with established filing protocols.
• Assist in organizing and categorizing digital files within the designated document management system or shared drives.
• Support the indexing and archiving of both physical and electronic records to ensure easy retrieval and compliance with records retention policies.
• Identify and flag incomplete or missing documentation for follow-up by relevant staff.
• Provide general administrative support to the Operations Unit, including filing, document handling, and basic office coordination tasks.
• Assist in the reorganization of office space, including sorting, labeling, and relocating files, equipment, and supplies as required.
• Support inventory checks and basic asset tagging where necessary.
• Perform any other administrative tasks as assigned by the Operations Team.
• Ensure adherence to confidentiality and data protection standards when handling sensitive financial and administrative documents.
• Maintain accuracy and consistency in document naming conventions and filing structures.
• Follow established Standard Operating Procedures (SOPs) for records management and administrative processes.