Ekhaya Group of Companies, is seeking vibrant, dedicated, and experienced individual to join our team at Head Office in Blantyre.

ADMINISTRATION AND LOGISTICS OFFICER

JOB PURPOSE

To coordinate and manage the organization’s administrative and logistics functions by ensuring effective fleet and fuel management, availability of office supplies and consumables, proper maintenance of facilities, and efficient coordination of security and cleaning services to support smooth and cost-effective business operations.

Qualifications & Work Experience

• Bachelor’s Degree in Business Administration, Procurement and Logistics, Transport Management, or a related field.
• Minimum of 3 years’ relevant experience in administration, logistics, fleet, or facilities management.
• Strong knowledge of fleet, fuel, inventory, and administrative systems.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• High integrity, strong organizational skills, attention to detail, and ability to work under pressure.

PROFESSIONAL CONDUCT & EXPECTATIONS

Integrity: Uphold high standards of honesty, confidentiality, and ethical conduct in managing company assets and resources.

Accountability: Take responsibility for effective fuel, fleet, facilities, and administrative management.

Compliance: Ensure adherence to company policies, statutory regulations, and health and safety requirements.

Service Excellence & Teamwork: Deliver efficient support services while maintaining positive working relationships with stakeholders and service providers’

• Manage fuel procurement, consumption monitoring, reconciliations, and reporting while investigating variances and irregularities.
• Coordinate fleet operations, including vehicle allocation, maintenance, repairs, licensing, insurance, and statutory compliance.
• Maintain accurate records and reports relating to fuel, fleet, inventories, facilities, and administrative activities.
• Oversee procurement, inventory control, and distribution of office supplies, stationery, groceries, and other consumables.
• Manage supplier and service provider relationships to ensure timely and cost-effective delivery of goods and services.
• Supervise security, cleaning, and other outsourced service providers, ensuring compliance with company standards and service level requirements.
• Monitor and maintain office facilities, equipment, utilities, and premises to ensure a safe, clean, secure, and functional working environment.
• Promote and ensure compliance with SHERQ (Safety, Health, Environment, Risk and Quality) standards, company policies, and statutory requirements.
• Prepare and submit administrative, fleet, fuel, facilities, and compliance reports for management review and decision-making.
• Support the implementation of internal controls, risk management initiatives, and continuous improvement programs.

• Strong knowledge of fleet, fuel, inventory, and administrative systems.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• High integrity
• Strong organizational skills
• Attention to detail
• Ability to work under pressure

• Bachelor’s Degree in Business Administration, Procurement and Logistics, Transport Management, or a related field.