Duties and Responsibilities

• Providing secretarial and administrative support to the office.
• Receiving, recording, and dispatching correspondence.
• Typing letters, reports, minutes, and other official documents.
• Managing the Chief Executive Officer’s diary and scheduling appointments and meetings.
• Preparing meeting agendas and taking minutes.
• Maintaining an effective filing and records management system.
• Receiving visitors and handling telephone calls professionally.
• Maintaining office supplies and ensuring efficient office operations.
• Assisting in organising meetings, workshops, and official functions.
• Performing any other duties assigned from time to time.

Qualifications and Experience

Applicants should possess:

• A Diploma in Secretarial Studies, Office Administration, Business Administration, or a related field obtained from a recognised institution.
• A Malawi School Certificate of Education (MSCE).
• A minimum of two (2) years’ relevant work experience in a reputable organisation.
• Proficiency in Microsoft Office applications.
• Excellent communication, organisational, and interpersonal skills.
• High integrity, confidentiality, and the ability to work with minimum supervision.

Knowledge, Skills and Attributes

The ideal candidate should possess:

• Strong administrative and organisational skills.
• Good written and oral communication skills.
• Ability to meet deadlines and work under pressure.
• Good records management and customer service skills.
• Professionalism and teamwork.
• Excellent communication and interpersonal skills.

Mangochi Municipal Council is an equal opportunity employer. Women and persons with disabilities who meet the required qualifications are strongly encouraged to apply.

• Providing secretarial and administrative support to the office.
• Receiving, recording, and dispatching correspondence.
• Typing letters, reports, minutes, and other official documents.
• Managing the Chief Executive Officer’s diary and scheduling appointments and meetings.
• Preparing meeting agendas and taking minutes.
• Maintaining an effective filing and records management system.
• Receiving visitors and handling telephone calls professionally.
• Maintaining office supplies and ensuring efficient office operations.
• Assisting in organising meetings, workshops, and official functions.
• Performing any other duties assigned from time to time.

• Proficiency in Microsoft Office applications.
• Excellent communication, organisational, and interpersonal skills.
• High integrity, confidentiality, and the ability to work with minimum supervision.
• Strong administrative and organisational skills.
• Good written and oral communication skills.
• Ability to meet deadlines and work under pressure.
• Good records management and customer service skills.
• Professionalism and teamwork.
• Excellent communication and interpersonal skills.

• A Diploma in Secretarial Studies, Office Administration, Business Administration, or a related field obtained from a recognised institution.
• A Malawi School Certificate of Education (MSCE).
• A minimum of two (2) years’ relevant work experience in a reputable organisation.