Background information about the job or company (e.g., role context, company overview)

The Administrative Assistant provides crucial support to the Head Teacher and manages the school's day-to-day administrative functions, often serving as the first point of contact for parents and visitors.

Responsibilities or duties

• Secretarial & Office Support: Manage correspondence, maintain physical and digital files, prepare documents, and handle general clerical duties.
• Records & Data Management: Maintain and update accurate student and staff records, prepare reports, and manage attendance tracking.
• Front Desk & Communication: Handle phone calls and inquiries, greet visitors, maintain a secure front desk, and communicate between the Principal, staff, and parents.
• Financial & Procurement Support: Process petty cash, follow up on outstanding fees, and manage the ordering and inventory of school supplies and materials.
• Event & Logistics Coordination: Assist in planning and coordinating school events, meetings, and activities.

• Manage correspondence, maintain physical and digital files, prepare documents, and handle general clerical duties.
• Maintain and update accurate student and staff records, prepare reports, and manage attendance tracking.
• Handle phone calls and inquiries, greet visitors, maintain a secure front desk, and communicate between the Principal, staff, and parents.
• Process petty cash, follow up on outstanding fees, and manage the ordering and inventory of school supplies and materials.
• Assist in planning and coordinating school events, meetings, and activities.

• Secretarial skills
• Office support
• Record keeping
• Data management
• Communication
• Front desk management
• Financial processing
• Procurement
• Event coordination
• Logistics coordination

• Experience in administrative roles
• Proficiency in office software
• Strong organizational skills
• Excellent communication and interpersonal skills