Background

The Circular Economy Network (CEN) was established and launched in 2025 to promote and advance circular economy initiatives in Malawi. The Network serves as a collaborative platform that brings together stakeholders across the circular economy sector to foster partnerships, share innovations, and promote sustainable circularity practices. To strengthen its operations and effectively implement its activities, the Network seeks to recruit a Coordinator and an Administration Assistant to serve as the Secretariat in advancing the Network’s objectives and expanding its impact across Malawi.

Job Details

Position Title: Administrative Assistant

Job type: Part-time

Duration: 8 months

Reporting To: CEN Coordinator

Duty station: Remote, physical when necessary

Position Summary

The Administration Assistant will provide administrative, logistical, and coordination support to the Malawi Circular Economy Network (MCEN) to ensure efficient implementation of network activities and smooth day-to-day operations. The role will support event coordination, stakeholder communication, documentation, scheduling, and office administration while working closely with the MCEN Coordinator to strengthen the effectiveness and visibility of the network.

Key Responsibilities

• Support coordination and implementation of MCEN activities and events.
• Assist in organizing meetings, workshops, conferences, and trainings.
• Provide logistical support for events, including coordination with vendors and service providers.
• Prepare meeting minutes, reports, and administrative correspondence.
• Maintain proper filing systems for documents and records.
• Support communication and follow-up with stakeholders and partners.
• Assist in managing the MCEN Digital Library and information platforms.
• Support visibility and marketing activities, including social media and dissemination of materials.
• Assist with scheduling meetings and maintaining activity calendars.
• Perform any other administrative duties assigned by the Coordinator

Qualifications

• Diploma or Bachelor’s Degree in Administration, Business Management, Project Management, Communications, or related field.
• At least 1–2 years of relevant administrative or project support experience.
• Good organizational and communication skills.
• Proficiency in Microsoft Office and digital communication tools.
• Ability to work under minimal supervision and manage multiple tasks.

• Support coordination and implementation of MCEN activities and events.
• Assist in organizing meetings, workshops, conferences, and trainings.
• Provide logistical support for events, including coordination with vendors and service providers.
• Prepare meeting minutes, reports, and administrative correspondence.
• Maintain proper filing systems for documents and records.
• Support communication and follow-up with stakeholders and partners.
• Assist in managing the MCEN Digital Library and information platforms.
• Support visibility and marketing activities, including social media and dissemination of materials.
• Assist with scheduling meetings and maintaining activity calendars.
• Perform any other administrative duties assigned by the Coordinator

• Good organizational and communication skills.
• Proficiency in Microsoft Office and digital communication tools.
• Ability to work under minimal supervision and manage multiple tasks.

• Diploma or Bachelor’s Degree in Administration, Business Management, Project Management, Communications, or related field.
• At least 1–2 years of relevant administrative or project support experience.