PURPOSE OF THE JOB

The position of Partner Management Analyst is responsible for providing financial and administrative support to ensure effective oversight of implementing partners and compliance with donor and organizational requirements. The role includes assisting in the review of partner budgets and financial reports, tracking fund disbursements and expenditures, and maintaining accurate financial records. The assistant analyst supports capacity-building initiatives for partners on financial processes and reporting standards, helps identify potential compliance risks, and contributes to audit and monitoring activities. Additionally, the position works closely with program and finance teams to facilitate timely communication and strengthen accountability in partner financial management.

Partner Financial Oversight & Compliance

• Assist in reviewing and interpreting financial submissions from partners and consortium members, ensuring accuracy, transparency, and accountability.
• Support the monitoring of partner compliance with sub-agreement terms, donor regulations, and internal policies through regular reviews and spot checks.
• Help prepare audit-ready documentation and support internal and external audits by organizing responses and ensuring timely submission of required materials.
• Follow up on identified discrepancies in partner financial reports, collaborating with partners to resolve issues promptly.
• Coordinate Partner Funding requests and scheduling.

Partner Engagement & Capacity Building

• Participate in financial and operational assessments of new and existing partners, contributing to due diligence and risk evaluation processes.
• Support the delivery of targeted financial management training and workshops to build partner capacity in grant financial management, reporting, and compliance.
• Maintain ongoing communication with partners and sub-grantees, providing guidance on financial procedures, reporting timelines, and donor requirements.
• Assist in onboarding new partners, including documentation and orientation to grant requirements and Blocked Part Screening (BPS).

Strategic Partnership Support & Proposal Engagement

• Collaborate with program and grant teams to ensure financial compliance is embedded in new proposals and agreements from the outset.
• Contribute to the assessment of partner operational capacity and financial systems during the initiation phase of new grants.
• Support partners in developing realistic budgets and forecasts aligned with programmatic goals and donor expectations.
• Assist in maintaining partner scorecards to track performance across financial health, compliance, and reporting quality.

Operational Support & Relationship Management

• Liaise with NO Finance staff, Program staff, and field teams to ensure partner-related information is handled and reported appropriately.
• Coordinate with National Office, Sun systems Support Centre, Global Centre, and Shared Services Centre (SSC) to facilitate quality financial reporting and support.
• Engage with Finance teams to ensure timely payment of Partner Reimbursement and proper documentation.
• Support audit processes and follow up on audit recommendations and action points as required.

KNOWLEDGE/SKILLS FOR THE JOB

• First degree in Accounting or Finance. A professional qualification such as ACCA or CIMA will be an advantage.
• Minimum of 3 years relevant experience in a finance role.
• In-depth working knowledge of accounting software packages, especially Sun Systems, Vision XL and Vision Executive.
• In-depth working knowledge of Generally Accepted Accounting Principles (GAAP) and the WVI FPP.
• In-depth working knowledge of grant accounting.
• Knowledge of how to prepare, review, and present financial statements and financial reports.
• Able to hire, train, equip, deploy, lead, and motivate staff to achieve core results
• Able to perform complex financial analyses
• Able to work with minimum supervision
• Able to articulate and communicate ideas well verbally and in writing

• Assist in reviewing and interpreting financial submissions from partners and consortium members, ensuring accuracy, transparency, and accountability.
• Support the monitoring of partner compliance with sub-agreement terms, donor regulations, and internal policies through regular reviews and spot checks.
• Help prepare audit-ready documentation and support internal and external audits by organizing responses and ensuring timely submission of required materials.
• Follow up on identified discrepancies in partner financial reports, collaborating with partners to resolve issues promptly.
• Coordinate Partner Funding requests and scheduling.
• Participate in financial and operational assessments of new and existing partners, contributing to due diligence and risk evaluation processes.
• Support the delivery of targeted financial management training and workshops to build partner capacity in grant financial management, reporting, and compliance.
• Maintain ongoing communication with partners and sub-grantees, providing guidance on financial procedures, reporting timelines, and donor requirements.
• Assist in onboarding new partners, including documentation and orientation to grant requirements and Blocked Part Screening (BPS).
• Collaborate with program and grant teams to ensure financial compliance is embedded in new proposals and agreements from the outset.
• Contribute to the assessment of partner operational capacity and financial systems during the initiation phase of new grants.
• Support partners in developing realistic budgets and forecasts aligned with programmatic goals and donor expectations.
• Assist in maintaining partner scorecards to track performance across financial health, compliance, and reporting quality.
• Liaise with NO Finance staff, Program staff, and field teams to ensure partner-related information is handled and reported appropriately.
• Coordinate with National Office, Sun systems Support Centre, Global Centre, and Shared Services Centre (SSC) to facilitate quality financial reporting and support.
• Engage with Finance teams to ensure timely payment of Partner Reimbursement and proper documentation.
• Support audit processes and follow up on audit recommendations and action points as required.

• In-depth working knowledge of accounting software packages, especially Sun Systems, Vision XL and Vision Executive.
• In-depth working knowledge of Generally Accepted Accounting Principles (GAAP) and the WVI FPP.
• In-depth working knowledge of grant accounting.
• Knowledge of how to prepare, review, and present financial statements and financial reports.
• Able to perform complex financial analyses
• Able to work with minimum supervision
• Able to articulate and communicate ideas well verbally and in writing

• First degree in Accounting or Finance. A professional qualification such as ACCA or CIMA will be an advantage.
• Able to hire, train, equip, deploy, lead, and motivate staff to achieve core results