Background

PUSEPA, we are Public Service Pensioners Association in Malawi, a leading membership representing retired civil servants, with its Head Office in Lilongwe.

Position Summary

PUSEPA is seeking a highly organized and proactive Assistant Administrator to assist managing dally secretariat office operations.

Responsibilities

• Assist in overseeing the smooth operation of our secretariat, including asset management.
• Prepare correspondence, reports and meeting minutes
• Manage office supplies and ensure adequate stock levels.

Qualifications and Experience

Qualification

• Diploma in Public Administration or Business Administrafion, Human Resources and any other related field.

Experience

• Minimum of 3 years of experience in office administration, ideally within an NGO membership association or public sector environment in Malawi.

Skills

• Proficiency in Microsoft Office (Excel, Word, Outlook) and database management.
• Excelent written and verbal communication in both English and Chichewa
• High level of integrity, patience and empathy when decling with elderly persons.
• Ability to work under minimal supervision even at odd hours.

Personal Attributes

• The candidate should be between 45 – 65 years of age
• Strong organizational and problem solving abilities
• Respectful and professional conduct when dealing with Senior Citizens.
• Knowledge of Malawi’s Public Service Pension framework is an added advantage.

• Assist in overseeing the smooth operation of our secretariat, including asset management.
• Prepare correspondence, reports and meeting minutes
• Manage office supplies and ensure adequate stock levels.

• Proficiency in Microsoft Office (Excel, Word, Outlook) and database management.
• Excelent written and verbal communication in both English and Chichewa
• High level of integrity, patience and empathy when decling with elderly persons.
• Ability to work under minimal supervision even at odd hours.

• Diploma in Public Administration or Business Administrafion, Human Resources and any other related field.
• Minimum of 3 years of experience in office administration, ideally within an NGO membership association or public sector environment in Malawi.
• The candidate should be between 45 – 65 years of age
• Strong organizational and problem solving abilities
• Respectful and professional conduct when dealing with Senior Citizens.
• Knowledge of Malawi’s Public Service Pension framework is an added advantage.