Background

The Public Procurement & Disposal of Assets Authority (PPDA) was established by an Act of Parliament to regulate the procurement and disposal of Public Assets in Malawi. PPDA mission is to provide a professional, efficient, and effective regulatory, monitoring and oversight function on all public procurement and disposal matters. To accomplish its mission, PPDA is inviting applications from suitably qualified and experienced candidates to fill the following vacant positions.

Purpose of the Job

Reporting to the Director General, the Director of Corporate Services plays a crucial role in ensuring the smooth functioning of the Authority. In overall, the responsibilities of the Director of Corporate Services extend beyond administrative tasks to encompass company secretarial services, effective and efficient, human resource, planning and research, public relations, legal services, and stakeholder engagement.

Key Duties and Responsibilities

Specifically, he/she will be required to perform the following duties and responsibilities.

• Providing advice to the Authority on legal interpretation of relevant laws in respect to the operations and business transactions of the Authority like drafting and vetting agreements, Memoranda of Understanding and contracts for the Authority and any other related legal advice on matters affecting the Authority.
• Taking lead in conducting litigations initiated by and against the Authority before the appropriate courts in close coordination with the concerned Authority’s retainer lawyers
• Giving strategic leadership to the Authority’s corporate affairs, creating a culture of effective and efficient services by developing policies and systems that ensure compliance with all statutory requirements.
• Developing and managing effective relationships with external partners and agencies to enhance the Authority’s visibility, performance, reputation, and image.
• Working closely with the Director General and the Board Chairperson in offering secretarial services to the Board of Directors of the Authority by among others formulating agenda, drafting notices, and facilitating preparation of board packs, taking minutes and board reports, communicating resolutions and dealing with all matters deliberated by the Board.
• Taking lead in planning and research services of the Authority and preparing and publishing Annual Reports of the Authority.
• Developing departmental key performance objectives in accordance with the strategic plan and ensure that the specific objectives are cascaded to all the divisions under his/her supervision so that annual performance objectives of the employees under his/her charge are reviewed biannually.
• Preparing and submitting departmental monthly and quarterly reports as required.
• Taking lead in the development and implementation of the Communications Strategy and Corporate Social Responsibility initiatives for the Authority to build and maintain a positive social and corporate image of the Authority.
• Consolidating the Authority’s annual work plans in line with the Authority Strategic Plan.
• Contribute to the formulating of the Annual budget of the Authority in conjunction with the Director of Finance.
• Any other duties assigned from time to time.

Qualifications and Experience

Applicants must have a Master’s degree in law and Bachelor of Law (Honours) with the minimum of seven (7) years’ work experience at Senior Management Level in a busy organization. Working experience as Company Secretary is preferred.

Must be a Member of Malawi Law Society

Requisite Knowledge, Abilities and Skills

• Strong planning and research skills
• Strong communication, social and interpersonal skills
• Good analytical and negotiation skills
• Ability to multi-task and meet deadlines.
• Meticulous attention to details
• Excellent organizational skills
• Good grasp of laws, legal compliance and able to navigate the legal landscape
• Proficiency in documentary and reporting
• Strong persuasion/influencing skills.
• Quick learner; Self-starter and proactive

• Providing advice to the Authority on legal interpretation of relevant laws in respect to the operations and business transactions of the Authority like drafting and vetting agreements, Memoranda of Understanding and contracts for the Authority and any other related legal advice on matters affecting the Authority.
• Taking lead in conducting litigations initiated by and against the Authority before the appropriate courts in close coordination with the concerned Authority’s retainer lawyers
• Giving strategic leadership to the Authority’s corporate affairs, creating a culture of effective and efficient services by developing policies and systems that ensure compliance with all statutory requirements.
• Developing and managing effective relationships with external partners and agencies to enhance the Authority’s visibility, performance, reputation, and image.
• Working closely with the Director General and the Board Chairperson in offering secretarial services to the Board of Directors of the Authority by among others formulating agenda, drafting notices, and facilitating preparation of board packs, taking minutes and board reports, communicating resolutions and dealing with all matters deliberated by the Board.
• Taking lead in planning and research services of the Authority and preparing and publishing Annual Reports of the Authority.
• Developing departmental key performance objectives in accordance with the strategic plan and ensure that the specific objectives are cascaded to all the divisions under his/her supervision so that annual performance objectives of the employees under his/her charge are reviewed biannually.
• Preparing and submitting departmental monthly and quarterly reports as required.
• Taking lead in the development and implementation of the Communications Strategy and Corporate Social Responsibility initiatives for the Authority to build and maintain a positive social and corporate image of the Authority.
• Consolidating the Authority’s annual work plans in line with the Authority Strategic Plan.
• Contribute to the formulating of the Annual budget of the Authority in conjunction with the Director of Finance.
• Any other duties assigned from time to time.

• Strong planning and research skills
• Strong communication, social and interpersonal skills
• Good analytical and negotiation skills
• Ability to multi-task and meet deadlines.
• Meticulous attention to details
• Excellent organizational skills
• Good grasp of laws, legal compliance and able to navigate the legal landscape
• Proficiency in documentary and reporting
• Strong persuasion/influencing skills.
• Quick learner; Self-starter and proactive

• Master’s degree in law
• Bachelor of Law (Honours)
• Minimum of seven (7) years’ work experience at Senior Management Level in a busy organization.
• Working experience as Company Secretary is preferred.
• Member of Malawi Law Society