Background

The Public Procurement & Disposal of Assets Authority (PPDA) was established by an Act of Parliament to regulate the procurement and disposal of Public Assets in Malawi. PPDA mission is to provide a professional, efficient, and effective regulatory, monitoring and oversight function on all public procurement and disposal matters. To accomplish its mission, PPDA is inviting applications from suitably qualified and experienced candidates to fill the following vacant positions.

Purpose of the Job

Reporting to the Director General, the Director of Regulatory Review, Monitoring and Compliance will be responsible for strategic planning, delivery and coordination of public procurement monitoring and compliance policies, regulations and desk instructions.

Key Duties and Responsibilities

Specifically, he/she will be required to perform the following duties and responsibilities.

• Co-ordinate the development, execution and management of all regulatory review, monitoring and compliance enforcement plans and programs
• Develop policies, strategies, and regulations for public procurement and disposal of assets monitoring and compliance.
• Review and guide assessment of monitoring and compliance reports at start of financial year for long-term, short-term programs, to ensure quality control and maintenance of standards and achievement of agreed targets.
• Manage and coordinate contract risk management practices.
• In liaison with the Ministry of Justice co-ordinate the formulation, development, maintenance and update or draft amendments to legislation and all related documents and providing legal advice and interpretation of legal of each submission for prior review.
• Act as a Secretary to the relevant Committee of the Board in conducting administrative reviews and debarment hearings.
• Liaise with internal and external stakeholders on all legal matters pertaining to Public Procurement and Disposal of Assets Act.
• Process, maintain and update a list of all de-barred Bidders and Suppliers
• Manage suppliers’ registration process and maintain supplier database
• Regulate the procurement environment and review complaints from Bidders.
• Lead in conducting of prior reviews
• Manage all the PDE’s allocated under him/her and ensure compliance on the submission of the Procurement Plans, Reports, Levy’s and enforce non complaints
• Consolidate and submit quarterly reports on procurement and disposal activities carried out by PDE’s in relation to the submission of Procurement Plans, Reports and levy to help the Authority provide an annual report to the Minister.
• Lead in the formulation of the compliance and enforcement strategy to ensure that PDE’s comply with the submission of the Procurement Plans, Reports and Levies
• Any other duties as assigned from time to time

Qualifications and Experience

• Applicants must have Master’s degree and Bachelor’s degree in either Procurement, Purchasing and Logistics, Purchasing and Supply Chain Management, Business Administration, Economics, Finance, Accountancy, Commerce, Engineering, Social Science, Public Administration or Law with a minimum of seven (7) years’ experience in procurement or related field at senior management level
• Must be a paid Member of CIPS/MIPS or any related professional body.

Requisite Knowledge, Abilities and Skills

• Good knowledge of Malawi Government’s public procurement and disposal policies.
• Thorough knowledge of audit and compliance procedures and guidelines.
• Expert understanding of contract law, fair trading, freedom of information and other applicable legislation.
• Thorough knowledge of agency procurement and accounting systems, delegations and reporting requirements.
• Ability to lead a multi-disciplinary team of professionals
• Strategic Management Skills
• Strong analytical and interpersonal skills
• Strong organizational skills, versatility, ability to multi-task and meet deadlines.
• Excellent communication skills (oral and written)
• Ability to work as a team member with leadership skills for coaching and developing employees.
• Mature and good communicator with adequate negotiating skills
• Computer literacy

• Co-ordinate the development, execution and management of all regulatory review, monitoring and compliance enforcement plans and programs
• Develop policies, strategies, and regulations for public procurement and disposal of assets monitoring and compliance.
• Review and guide assessment of monitoring and compliance reports at start of financial year for long-term, short-term programs, to ensure quality control and maintenance of standards and achievement of agreed targets.
• Manage and coordinate contract risk management practices.
• In liaison with the Ministry of Justice co-ordinate the formulation, development, maintenance and update or draft amendments to legislation and all related documents and providing legal advice and interpretation of legal of each submission for prior review.
• Act as a Secretary to the relevant Committee of the Board in conducting administrative reviews and debarment hearings.
• Liaise with internal and external stakeholders on all legal matters pertaining to Public Procurement and Disposal of Assets Act.
• Process, maintain and update a list of all de-barred Bidders and Suppliers
• Manage suppliers’ registration process and maintain supplier database
• Regulate the procurement environment and review complaints from Bidders.
• Lead in conducting of prior reviews
• Manage all the PDE’s allocated under him/her and ensure compliance on the submission of the Procurement Plans, Reports, Levy’s and enforce non complaints
• Consolidate and submit quarterly reports on procurement and disposal activities carried out by PDE’s in relation to the submission of Procurement Plans, Reports and levy to help the Authority provide an annual report to the Minister.
• Lead in the formulation of the compliance and enforcement strategy to ensure that PDE’s comply with the submission of the Procurement Plans, Reports and Levies
• Any other duties as assigned from time to time

• Good knowledge of Malawi Government’s public procurement and disposal policies.
• Thorough knowledge of audit and compliance procedures and guidelines.
• Expert understanding of contract law, fair trading, freedom of information and other applicable legislation.
• Thorough knowledge of agency procurement and accounting systems, delegations and reporting requirements.
• Ability to lead a multi-disciplinary team of professionals
• Strategic Management Skills
• Strong analytical and interpersonal skills
• Strong organizational skills, versatility, ability to multi-task and meet deadlines.
• Excellent communication skills (oral and written)
• Ability to work as a team member with leadership skills for coaching and developing employees.
• Mature and good communicator with adequate negotiating skills
• Computer literacy

• Master’s degree and Bachelor’s degree in either Procurement, Purchasing and Logistics, Purchasing and Supply Chain Management, Business Administration, Economics, Finance, Accountancy, Commerce, Engineering, Social Science, Public Administration or Law
• Must be a paid Member of CIPS/MIPS or any related professional body.