Background information about the job or company (e.g., role context, company overview)

The Bible is at the heart of Bible Society of Malawi’s mission. We are captivated, challenged, and inspired by this extraordinary collection of books. We believe the Bible is God’s truth and God’s story. In everything we do, we seek to honour Christ and the everlasting Word of God.

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Role Purpose

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide strategic and administrative support to the CEO’s Office. The ideal candidate will operate with a high level of professionalism, exercise sound judgement, and anticipate executive needs in a fast-paced environment.

Qualifications or requirements (e.g., education, skills)

• A strong faith in Jesus Christ, and a calling to this ministry.
• Exceptional organizational, planning, and multitasking capabilities with strong attention to detail
• Excellent written and verbal communication skills, with the ability to engage professionally at all levels
• Strong problem-solving skills with the ability to work independently and under pressure
• High level of integrity and discretion in handling confidential and sensitive information
• A Degree in business administration or any relevant field.

Experience needed

• Minimum of 5 years’ experience supporting senior executives,

Responsibilities or duties

• Provide comprehensive executive support to the CEO , ensuring seamless day-to-day operations and effective time management
• Manage complex calendars, scheduling, and logistics, including high-level meetings, travel arrangements, and itineraries
• Prepare and coordinate high-quality briefing materials, reports, presentations, and correspondence with strict confidentiality and accuracy
• Serve as a key point of contact and liaison between the CEO, leadership team, and internal and external stakeholders
• Coordinate Board meetings, executive committees, leadership retreats, and strategic planning sessions, including agenda preparation and minute-taking
• Screen, prioritize, and manage incoming communications, ensuring timely and appropriate responses to critical matters
• Organize and manage executive events, including offsite meetings, conferences, and organisation functions
• Maintain efficient filing systems, records management, and document control to ensure accessibility and version accuracy
• Anticipate executive needs, proactively resolve issues, and support decision-making through effective information management

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

If you are interested in joining the Bible ministry, please visit our website www.biblesociety-malawi.org for procedures on how to apply.

The Chief Executive Officer,

Bible Society of Malawi,

Bible House

PO Box 740

BLANTYRELocal business partnerships

Email: jobs@biblesociety-malawi.org

Closing Date: 12th APRIL 2026

Only Shortlisted applicants will be notified. Thank you for prayerfully considering this opportunity to serve many through seeing an effective Bible Society thriving in its mission

• Provide comprehensive executive support to the CEO , ensuring seamless day-to-day operations and effective time management
• Manage complex calendars, scheduling, and logistics, including high-level meetings, travel arrangements, and itineraries
• Prepare and coordinate high-quality briefing materials, reports, presentations, and correspondence with strict confidentiality and accuracy
• Serve as a key point of contact and liaison between the CEO, leadership team, and internal and external stakeholders
• Coordinate Board meetings, executive committees, leadership retreats, and strategic planning sessions, including agenda preparation and minute-taking
• Screen, prioritize, and manage incoming communications, ensuring timely and appropriate responses to critical matters
• Organize and manage executive events, including offsite meetings, conferences, and organisation functions
• Maintain efficient filing systems, records management, and document control to ensure accessibility and version accuracy
• Anticipate executive needs, proactively resolve issues, and support decision-making through effective information management

• Exceptional organizational, planning, and multitasking capabilities with strong attention to detail
• Excellent written and verbal communication skills, with the ability to engage professionally at all levels
• Strong problem-solving skills with the ability to work independently and under pressure
• High level of integrity and discretion in handling confidential and sensitive information

• A strong faith in Jesus Christ, and a calling to this ministry.
• A Degree in business administration or any relevant field.