Background

C. Steinweg Bridge (Malawi) a leading player in the clearing, forwarding and logistics industry wishes to recruit a suitably qualified individual to fill the following existing vacancy which is tenable at it’s Lilongwe Head Office.

Position Description

1. EIS Invoice Capture and Submission

• Capture and submit all applicable sales invoices on the MRA EIS portal accurately and timeously.
• Ensure invoices are submitted within the prescribed statutory timeframes.
• Verify invoice details before submission to minimise errors and rejected transactions.
• Ensure that all mandatory invoice information is complete and accurate.
• Monitor the status of submitted invoices and confirm successful processing.

2. EIS Reconciliation

• Conduct daily and weekly reconciliations between invoices generated in the accounting system and invoices submitted through the EIS portal.
• Identify missing, duplicated, rejected, or incorrectly processed invoices.
• Investigate variances between accounting records and EIS records.
• Prepare reconciliation reports and maintain evidence of completed reconciliations.
• Escalate unresolved discrepancies to the appropriate Finance personnel.

3. Exception and Error Management

• Identify invoices that have failed or have not been successfully processed through EIS.
• Investigate the reasons for unsuccessful submissions.
• Coordinate with relevant Finance staff to correct invoice information and resubmit invoices where necessary.
• Maintain a register of failed, rejected, and outstanding EIS transactions.
• Follow up outstanding exceptions until they are resolved.

4. Data Quality and Compliance

• Review invoice information for accuracy, completeness, and compliance with applicable tax requirements.
• Follow up with Finance staff where invoice information is incomplete or incorrect.
• Ensure that corrections are made promptly.
• Maintain confidentiality and integrity of financial and tax information.
• Keep abreast of changes to EIS procedures, tax requirements, and relevant MRA regulations.

5. Records and Documentation

• Maintain proper records of EIS submissions and supporting documentation.
• Ensure that EIS reports, reconciliations, exception reports, and correspondence are properly filed.
• Maintain an organised audit trail for all EIS transactions.
• Provide supporting documentation during internal and external audits when required.

6. Reporting

• Prepare daily and weekly EIS submission and reconciliation reports.
• Provide management with information on outstanding, rejected, and successfully processed invoices.
• Report recurring errors and recommend corrective measures.
• Assist management with monitoring the organisation’s EIS compliance position.

7. Other

Perform any other reasonable tasks that may be assigned from time depending on business exigencies.

Required qualification and competencies

Minimum

• Diploma or Degree in Accounting, Finance, Taxation, Business Administration, Commerce, or a related field.
• Knowledge of accounting principles and financial transaction processing.
• Practical knowledge of tax compliance and invoicing processes.
• Computer literacy, particularly Microsoft Excel and accounting systems.

Desirable

• Professional accounting qualification or progress towards one, such as ACCA, CIMA, or equivalent.
• Training or certification in taxation or tax compliance.
• Experience working with MRA systems, EIS, or other electronic tax platforms. – Experience in accounting, finance, tax, revenue, or audit environment.

• Capture and submit all applicable sales invoices on the MRA EIS portal accurately and timeously.
• Ensure invoices are submitted within the prescribed statutory timeframes.
• Verify invoice details before submission to minimise errors and rejected transactions.
• Ensure that all mandatory invoice information is complete and accurate.
• Monitor the status of submitted invoices and confirm successful processing.
• Conduct daily and weekly reconciliations between invoices generated in the accounting system and invoices submitted through the EIS portal.
• Identify missing, duplicated, rejected, or incorrectly processed invoices.
• Investigate variances between accounting records and EIS records.
• Prepare reconciliation reports and maintain evidence of completed reconciliations.
• Escalate unresolved discrepancies to the appropriate Finance personnel.
• Identify invoices that have failed or have not been successfully processed through EIS.
• Investigate the reasons for unsuccessful submissions.
• Coordinate with relevant Finance staff to correct invoice information and resubmit invoices where necessary.
• Maintain a register of failed, rejected, and outstanding EIS transactions.
• Follow up outstanding exceptions until they are resolved.
• Review invoice information for accuracy, completeness, and compliance with applicable tax requirements.
• Follow up with Finance staff where invoice information is incomplete or incorrect.
• Ensure that corrections are made promptly.
• Maintain confidentiality and integrity of financial and tax information.
• Keep abreast of changes to EIS procedures, tax requirements, and relevant MRA regulations.
• Maintain proper records of EIS submissions and supporting documentation.
• Ensure that EIS reports, reconciliations, exception reports, and correspondence are properly filed.
• Maintain an organised audit trail for all EIS transactions.
• Provide supporting documentation during internal and external audits when required.
• Prepare daily and weekly EIS submission and reconciliation reports.
• Provide management with information on outstanding, rejected, and successfully processed invoices.
• Report recurring errors and recommend corrective measures.
• Assist management with monitoring the organisation’s EIS compliance position.
• Perform any other reasonable tasks that may be assigned from time depending on business exigencies.

• Computer literacy, particularly Microsoft Excel and accounting systems
• Knowledge of accounting principles and financial transaction processing
• Practical knowledge of tax compliance and invoicing processes
• Experience working with MRA systems, EIS, or other electronic tax platforms
• Experience in accounting, finance, tax, revenue, or audit environment

• Diploma or Degree in Accounting, Finance, Taxation, Business Administration, Commerce, or a related field.
• Professional accounting qualification or progress towards one, such as ACCA, CIMA, or equivalent (Desirable).
• Training or certification in taxation or tax compliance (Desirable).