BACKGROUND

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

PURPOSE OF THE JOB

The position is responsible for supporting the development, monitoring, and management of National Office, Area Programs and project budgets to ensure effective use of donor funds and alignment with program objectives. The role involves preparing detailed budget proposals, consolidating inputs from multiple departments, and analyzing variances between actual and planned expenditures. The analyst ensures compliance with donor and internal financial guidelines, provides timely and accurate financial reports, and collaborates with program and finance teams to forecast funding needs and optimize resource allocation. Ensures timely and accurate budget preparation, system uploads, cost allocation, and compliance with Global Centre (GC) guidelines. The role contributes to financial stewardship and accountability by supporting the Senior Analyst in managing planning tools and reconciliation processes.

RESPONSIBILITIES

• Budget Preparation & Oversight
• Assist in the development of NO support cost budgets, Area Program budgets, and grant/projects budgets in collaboration with relevant departments.
• Consolidate budget inputs from various units and ensure alignment with strategic priorities and donor requirements.
• Participate in budget review sessions and provide technical input to improve accuracy and completeness.
• Support the preparation of budget narratives and justifications for internal and external stakeholders.
• System Uploads & LDR Management
• Prepare and validate budget uploads into Horizon/Impaq/Sun System and other financial systems in collaboration with Shared Services, ensuring consistency with approved figures.
• Manage Labor Distribution Reports (LDRs), including adjustments and journal entries, to ensure accurate allocation of staff costs.
• Coordinate with People and Culture and finance teams to resolve discrepancies in LDR data and ensure alignment with payroll records.
• Maintain documentation of uploads and LDR changes for audit and reporting purposes.
• PBAS Commitments & Review/Reconciliation
• Monitor PBAS (Planning, Budgeting and Accountability System) commitments and ensure they are aligned with approved budgets.
• Review PBAS reports regularly to identify variances and initiate corrective actions where necessary.
• Reconcile PBAS data with Horizon and other systems to ensure consistency and integrity of financial information.
• Support the Senior Analyst in preparing PBAS status updates for management and donors.
• Cost Allocation at NO Level
• Support the implementation of cost allocation methodologies for shared services and support functions at the NO level.
• Prepare cost allocation schedules and ensure they are applied consistently across programs and departments.
• Liaise with program teams to validate allocation bases and resolve any discrepancies.
• Document allocation processes and provide input for financial audits and donor reviews.
• Follow-Up on Cost Recovery & SCR Monitoring
• Track cost recovery performance across grants and projects, identifying gaps and initiating follow-up actions.
• Monitor Support Cost Reallocation (SCR) ratios and ensure they remain within GC guidelines.
• Collaborate with grant management and finance teams to improve SCR compliance and address under-recovery issues.
• Prepare SCR analysis reports for management review and decision-making.

KNOWLEDGE/ QUALIFICATION OF THE ROLE

• A first degree in Accounting or Finance. A professional qualification such as ACCA or CIMA will be an advantage.
• Minimum of 3 years relevant experience in a finance role in NGO environment.
• In-depth working knowledge of accounting software packages, especially Sun Systems, Vision XL and Vision Executive.
• In-depth working knowledge of Generally Accepted Accounting Principles (GAAP) and the WVI FPP.
• Working knowledge of grant accounting.
• Knowledge of how to prepare, review, and present financial statements and financial reports.
• Able to perform complex financial analyses
• Able to work with minimum supervision
• Able to articulate and communicate ideas well verbally and in writing

• Budget Preparation & Oversight
• Assist in the development of NO support cost budgets, Area Program budgets, and grant/projects budgets in collaboration with relevant departments.
• Consolidate budget inputs from various units and ensure alignment with strategic priorities and donor requirements.
• Participate in budget review sessions and provide technical input to improve accuracy and completeness.
• Support the preparation of budget narratives and justifications for internal and external stakeholders.
• System Uploads & LDR Management
• Prepare and validate budget uploads into Horizon/Impaq/Sun System and other financial systems in collaboration with Shared Services, ensuring consistency with approved figures.
• Manage Labor Distribution Reports (LDRs), including adjustments and journal entries, to ensure accurate allocation of staff costs.
• Coordinate with People and Culture and finance teams to resolve discrepancies in LDR data and ensure alignment with payroll records.
• Maintain documentation of uploads and LDR changes for audit and reporting purposes.
• PBAS Commitments & Review/Reconciliation
• Monitor PBAS (Planning, Budgeting and Accountability System) commitments and ensure they are aligned with approved budgets.
• Review PBAS reports regularly to identify variances and initiate corrective actions where necessary.
• Reconcile PBAS data with Horizon and other systems to ensure consistency and integrity of financial information.
• Support the Senior Analyst in preparing PBAS status updates for management and donors.
• Cost Allocation at NO Level
• Support the implementation of cost allocation methodologies for shared services and support functions at the NO level.
• Prepare cost allocation schedules and ensure they are applied consistently across programs and departments.
• Liaise with program teams to validate allocation bases and resolve any discrepancies.
• Document allocation processes and provide input for financial audits and donor reviews.
• Follow-Up on Cost Recovery & SCR Monitoring
• Track cost recovery performance across grants and projects, identifying gaps and initiating follow-up actions.
• Monitor Support Cost Reallocation (SCR) ratios and ensure they remain within GC guidelines.
• Collaborate with grant management and finance teams to improve SCR compliance and address under-recovery issues.
• Prepare SCR analysis reports for management review and decision-making.

• In-depth working knowledge of accounting software packages, especially Sun Systems, Vision XL and Vision Executive.
• In-depth working knowledge of Generally Accepted Accounting Principles (GAAP) and the WVI FPP.
• Working knowledge of grant accounting.
• Knowledge of how to prepare, review, and present financial statements and financial reports.
• Able to perform complex financial analyses
• Able to work with minimum supervision
• Able to articulate and communicate ideas well verbally and in writing

• A first degree in Accounting or Finance. A professional qualification such as ACCA or CIMA will be an advantage.