Background information about the job or company (e.g., role context, company overview)

Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.

Position Overview

Pact is initiating a new activity in Malawi as part of the ACHIEVE project, a global project funded through the U.S. Department of State. The activity in Malawi will align with ACHIEVE’s overall strategic objectives which include achieving and maintaining HIV/AIDS epidemic control among pregnant and breastfeeding women, infants, children, and adolescents and improving integrated maternal, newborn, and child health and nutrition services. The activity will be implemented in Zomba, Thyolo, Karonga, and Balaka districts with limited focus also at a national level possible. In close coordination with the Ministry of Health, ACHIEVE will support the availability of integrated, quality lifesaving services to women, newborns, and children at community and facility levels; expand the availability of lifesaving HIV services by strengthening the integration of HIV services in ANC platforms, among others; and strengthen subnational health management teams to plan, manage, monitor, and evaluate their health programs.

The Finance and Operations Director will work closely with the Project Director to provide leadership and oversight of all finance, operations, and procurement functions for the ACHIEVE Malawi activity, which aims to improve, sustain, and further integrate MNCH and HIV/AIDS services at health facility and community levels and ensure that client-centered, high-impact, high-quality services are available to Malawians in the target districts.

Position Location: One of the focus districts (or potentially Blantyre)

Responsibilities or duties

• Ensure overall operational compliance for the implementation of the ACHIEVE Malawi activity, including oversight of procurement, financial, agreement, operational, safety and security, and compliance functions.
• Ensure required approvals are obtained and funds expended are compliant with applicable donor regulations, award-specific requirements, and Pact policies.
• Implement fraud mitigation practices and ensure systems and processes are implemented effectively to support implementation of the award.
• In partnership with Pact DC departments, initiate, develop, maintain, and revise policies and procedures as needed for the general operation of the finance and compliance program and its related activities and to promote cost efficiency and compliance with all rules and regulations.
• Ensure proper financial documentation and reporting, establish and provide direction and management of project funds.
• Oversee the development, management and complete life cycle of a variety of possible procurement actions.
• In coordination with Pact DC, as appropriate, be responsible for managing the project budgets, quarterly forecasting, tracking project spending and preparing financial reports and notifications for submission to USG donors.
• Develop, implement, and adjust when required the project’s safety and security strategy and protocols, and serve as the point of contact for any issue related to security reports and procedures.
• Mentor and supervise finance, operations, and other staff.
• Comply with all company policies and procedures, including completing all compliance training topics by the deadline to satisfy each and receiving the corresponding acknowledgment statement that the training has been completed.

Qualifications or requirements (e.g., education, skills)

• Master’s degree in business administration, Finance or Accounting, or equivalent.
• Strong knowledge of U.S. government regulations, particularly financial, contractual and compliance requirements.
• Ability to travel within Malawi.

Experience needed

• Minimum of 12 years’ experience working in international development, on USG-funded projects in finance, procurement, security, and logistics.
• At least 6 years of experience in financial compliance and progressive supervisory work experience directly supervising administrative, finance, and/or operations staff.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.

At Pact, we recognize your impact, offer you opportunities and support your total well-being. Our comprehensive benefit offerings may include healthcare, retirement (8.8%) and savings plans, paid time off, disability and life insurance programs, learning and development opportunities, wellness programs as well as other optional benefit elections .

• Ensure overall operational compliance for the implementation of the ACHIEVE Malawi activity, including oversight of procurement, financial, agreement, operational, safety and security, and compliance functions.
• Ensure required approvals are obtained and funds expended are compliant with applicable donor regulations, award-specific requirements, and Pact policies.
• Implement fraud mitigation practices and ensure systems and processes are implemented effectively to support implementation of the award.
• In partnership with Pact DC departments, initiate, develop, maintain, and revise policies and procedures as needed for the general operation of the finance and compliance program and its related activities and to promote cost efficiency and compliance with all rules and regulations.
• Ensure proper financial documentation and reporting, establish and provide direction and management of project funds.
• Oversee the development, management and complete life cycle of a variety of possible procurement actions.
• In coordination with Pact DC, as appropriate, be responsible for managing the project budgets, quarterly forecasting, tracking project spending and preparing financial reports and notifications for submission to USG donors.
• Develop, implement, and adjust when required the project’s safety and security strategy and protocols, and serve as the point of contact for any issue related to security reports and procedures.
• Mentor and supervise finance, operations, and other staff.
• Comply with all company policies and procedures, including completing all compliance training topics by the deadline to satisfy each and receiving the corresponding acknowledgment statement that the training has been completed.

• Strong knowledge of U.S. government regulations, particularly financial, contractual and compliance requirements.

• Master’s degree in business administration, Finance or Accounting, or equivalent.