OVERVIEW

Mount Meru Petroleum Limited is inviting applications from suitably qualified and experienced candidates to fill the position of Human Resources Assistant based in Lilongwe.

Reporting To:

Human Resource Manager

Job Summary:

The Human Resources Assistant will be responsible for supporting and coordinating HR operations for all Mount Meru Petroleum fuel stations across Malawi. The role requires a highly organized, proactive, and professional individual capable of handling recruitment, employee relations, compliance, and HR administration for station employees.

Key Responsibilities:

• Oversee HR operations for all fuel stations across Malawi
• Coordinate recruitment, onboarding, and placement of fuel station employees
• Monitor staffing levels and ensure adequate manpower across all stations
• Maintain and update employee records, contracts, and HR documentation
• Monitor employee attendance, leave management, and shift schedules for station staff
• Support payroll preparation by ensuring accurate submission of attendance, overtime, and employee data
• Conduct regular station visits to ensure compliance with company policies and labour laws
• Handle employee relations matters including grievances, disciplinary issues, and conflict resolution
• Coordinate employee inductions, trainings, and performance management activities
• Ensure compliance with workplace health, safety, and operational standards at all fuel stations
• Prepare and submit HR reports relating to staffing, turnover, absenteeism, and employee performance
• Support implementation of HR policies, procedures, and company initiatives across all stations
• Assist in monitoring employee welfare and maintaining a positive working environment
• Liaise with station managers on all HR-related matters and operational staff concerns

Qualifications & Experience:

• Diploma in Human Resources Management
• Minimum of 5 years’ experience in a similar HR role
• Strong communication and interpersonal skills
• Good knowledge of labour laws and HR practices
• Proficiency in Microsoft Office applications
• Ability to maintain confidentiality and professionalism

Age Requirement:

Applicants should be between 28 and 35 years of age.

• Oversee HR operations for all fuel stations across Malawi
• Coordinate recruitment, onboarding, and placement of fuel station employees
• Monitor staffing levels and ensure adequate manpower across all stations
• Maintain and update employee records, contracts, and HR documentation
• Monitor employee attendance, leave management, and shift schedules for station staff
• Support payroll preparation by ensuring accurate submission of attendance, overtime, and employee data
• Conduct regular station visits to ensure compliance with company policies and labour laws
• Handle employee relations matters including grievances, disciplinary issues, and conflict resolution
• Coordinate employee inductions, trainings, and performance management activities
• Ensure compliance with workplace health, safety, and operational standards at all fuel stations
• Prepare and submit HR reports relating to staffing, turnover, absenteeism, and employee performance
• Support implementation of HR policies, procedures, and company initiatives across all stations
• Assist in monitoring employee welfare and maintaining a positive working environment
• Liaise with station managers on all HR-related matters and operational staff concerns

• Strong communication and interpersonal skills
• Good knowledge of labour laws and HR practices
• Proficiency in Microsoft Office applications
• Ability to maintain confidentiality and professionalism

• Diploma in Human Resources Management
• Minimum of 5 years’ experience in a similar HR role