BACKGROUND

The National AIDS Commission (NAC) is a body corporate established in 2001 and reconstituted through the HIV and AIDS (Prevention and Management) Act No. 9 of 2018 with new functional roles. The Act mandates NAC to coordinate and provide leadership for the implementation of the National response to HIV and AIDS in Malawi.

An opportunity has arisen to engage qualified persons of Malawian origin to fill vacant positions tenable at NAC Office in Lilongwe.

Purpose of the job:

To provide overall leadership and direction in the planning and provision of an efficient and effective human resource and administration support service to the core and support functions of NAC.

Duties and Key responsibilities:

• Developing and implementing viable human resource and administration strategies, systems/processes and procedures for effective accomplishment of the strategic vision and corporate mission of NAC;
• Formulating, reviewing and implementing sound HR management and administration policies and ensure they remain current on best practices, laws and regulations.
• Undertaking regular corporate manpower/human resource planning in line with the skill requirements of NAC;
• Overseeing management of staffing levels and ensure that optimal staff establishments are maintained;
• Implementing efficient recruitment, selection, induction and placement programmes for all staff members in line with the skill requirements of NAC;
• Undertaking regular compensation and benefit surveys and administer compensation and benefits
• Managing performance management systems and ensuring completion of periodic, biannual and annual performance appraisals for improved employee attraction, motivation and retention;
• Undertaking organisation wide periodic training needs assessment (TNAs), make annual budgetary provisions, plan and coordinating training and staff development activities in line with the priorities of NAC to ensure that staff maintain leading-edge skills at all times;
• Handling industrial relations issues and facilitating the resolution of disciplinary and grievances cases;
• Ensuring proper maintenance of personnel and staff establishment records;
• Negotiating contracts with collaborating institutions including seeking legal opinion on matters relating to staff and HR management;
• Coordinating supervision missions and managing exchange visits in liaison with the Heads of Departments and Divisions
• Handling the insurance portfolio of NAC and ensuring that office services are available, the Commission’s assets are procured, insured and their utilisation, and transport is controlled
• Preparing HR/administration budgets; and payroll management
• Preparing job descriptions and continually reviewing, evaluating and grading staff positions with the Heads of Departments and Divisions
• Assess, evaluate and provide for mitigating factors to all threats and opportunities relating to Human Resources and Administration function.

Academic, Professional Qualifications and Experience

• A Master’s Degree in Public or Business Administration or Human Resource Management
• A Bachelor’s Degree in Public Administration/Human Resources Management or related discipline
• At least 5 years’ experience at senior management level

Personal Specification

The applicant should possess the following attributes.

• Knowledge of all labour related laws, conventions and provisions applicable to Malawi.
• Must have initiative and be resourceful with a high level of integrity.
• Must have an analytical mind, hardworking and can delegate responsibility, open-minded and willing to learn from the experiences of others.
• High level of diplomacy, interpersonal skill and ability to work with teams of professionals.
• Self-motivated individual with the ability to work under pressure;
• Able to plan and develop programs, analyze problems and assist other division/section heads in carrying out HR functions.
• Excellent administrative and communication skills and able to implement appropriate policy.
• Able to make independent decisions and/or action required in meeting complex requirements of the job
• Competent management and leadership skills.
• Able to impart knowledge, motivate fellow workers, coach and counsel and appraise staff.

• Developing and implementing viable human resource and administration strategies, systems/processes and procedures for effective accomplishment of the strategic vision and corporate mission of NAC;
• Formulating, reviewing and implementing sound HR management and administration policies and ensure they remain current on best practices, laws and regulations.
• Undertaking regular corporate manpower/human resource planning in line with the skill requirements of NAC;
• Overseeing management of staffing levels and ensure that optimal staff establishments are maintained;
• Implementing efficient recruitment, selection, induction and placement programmes for all staff members in line with the skill requirements of NAC;
• Undertaking regular compensation and benefit surveys and administer compensation and benefits
• Managing performance management systems and ensuring completion of periodic, biannual and annual performance appraisals for improved employee attraction, motivation and retention;
• Undertaking organisation wide periodic training needs assessment (TNAs), make annual budgetary provisions, plan and coordinating training and staff development activities in line with the priorities of NAC to ensure that staff maintain leading-edge skills at all times;
• Handling industrial relations issues and facilitating the resolution of disciplinary and grievances cases;
• Ensuring proper maintenance of personnel and staff establishment records;
• Negotiating contracts with collaborating institutions including seeking legal opinion on matters relating to staff and HR management;
• Coordinating supervision missions and managing exchange visits in liaison with the Heads of Departments and Divisions
• Handling the insurance portfolio of NAC and ensuring that office services are available, the Commission’s assets are procured, insured and their utilisation, and transport is controlled
• Preparing HR/administration budgets; and payroll management
• Preparing job descriptions and continually reviewing, evaluating and grading staff positions with the Heads of Departments and Divisions
• Assess, evaluate and provide for mitigating factors to all threats and opportunities relating to Human Resources and Administration function.

• Knowledge of all labour related laws, conventions and provisions applicable to Malawi.
• initiative and be resourceful with a high level of integrity.
• analytical mind, hardworking and can delegate responsibility, open-minded and willing to learn from the experiences of others.
• High level of diplomacy, interpersonal skill and ability to work with teams of professionals.
• Self-motivated individual with the ability to work under pressure;
• Able to plan and develop programs, analyze problems and assist other division/section heads in carrying out HR functions.
• Excellent administrative and communication skills and able to implement appropriate policy.
• Able to make independent decisions and/or action required in meeting complex requirements of the job
• Competent management and leadership skills.
• Able to impart knowledge, motivate fellow workers, coach and counsel and appraise staff.

• A Master’s Degree in Public or Business Administration or Human Resource Management
• A Bachelor’s Degree in Public Administration/Human Resources Management or related discipline
• At least 5 years’ experience at senior management level