Background

Green Livelihoods (GL) is seeking a Human Resource & Administration Officer to support its operations.

Responsibilities

The Human Resource & Administration Officer will be responsible for supporting the effective management of human resources and administration functions of the organisation. Key duties will include:

• Maintaining accurate and up-to-date personnel records and staff files.
• Supporting recruitment, on boarding, orientation and separation of staff.
• Preparing and maintaining employment contracts, staff records and HR documentation.
• Supporting staff attendance, leave administration and other personnel matters.
• Assisting with payroll-related HR information and staff benefits administration.
• Coordinating staff welfare, insurance/medical aid and other employee-related matters.
• Supporting performance management and staff appraisal processes.
• Ensuring compliance with organisational HR policies, procedures and applicable labour requirements.
• Providing general administrative support to management and staff.
• Maintaining office administrative records and coordinating office-related services.
• Supporting procurement and logistical arrangements for office operations when required.
• Organising meetings, staff activities and maintaining appropriate administrative records.
• Assisting in the development, review and implementation of HR and administrative policies and procedures.
• Performing any other duties as may reasonably be assigned by Management.

Qualifications and Experience

Applicants should have:

• A Bachelor’s Degree in Human Resources Management, Business Administration, Public Administration, or a related field.
• At least three (3) years’ relevant experience in human resources and administration, preferably within an NGO or similar organisation.
• Good knowledge of Malawi labour laws and HR practices.
• Experience in maintaining personnel records and administering staff benefits.
• Good understanding of recruitment, employee relations and performance management.
• Strong organisational, communication and interpersonal skills.
• Good computer skills, particularly Microsoft Office applications.
• Ability to work independently, maintain confidentiality and meet deadlines.
• High level of integrity, professionalism and attention to detail.

Key Competencies

The successful candidate should demonstrate:

• Strong interpersonal and communication skills.
• Good organisational and time-management skills.
• Ability to handle confidential information with discretion.
• Problem-solving and decision-making skills.
• Ability to work effectively with staff at different levels.
• Professionalism, integrity and attention to detail.
• Ability to work in a fast-paced and changing organisational environment.

• Maintaining accurate and up-to-date personnel records and staff files.
• Supporting recruitment, on boarding, orientation and separation of staff.
• Preparing and maintaining employment contracts, staff records and HR documentation.
• Supporting staff attendance, leave administration and other personnel matters.
• Assisting with payroll-related HR information and staff benefits administration.
• Coordinating staff welfare, insurance/medical aid and other employee-related matters.
• Supporting performance management and staff appraisal processes.
• Ensuring compliance with organisational HR policies, procedures and applicable labour requirements.
• Providing general administrative support to management and staff.
• Maintaining office administrative records and coordinating office-related services.
• Supporting procurement and logistical arrangements for office operations when required.
• Organising meetings, staff activities and maintaining appropriate administrative records.
• Assisting in the development, review and implementation of HR and administrative policies and procedures.
• Performing any other duties as may reasonably be assigned by Management.

• Strong organisational, communication and interpersonal skills.
• Good computer skills, particularly Microsoft Office applications.
• Ability to work independently, maintain confidentiality and meet deadlines.
• High level of integrity, professionalism and attention to detail.
• Strong interpersonal and communication skills.
• Good organisational and time-management skills.
• Ability to handle confidential information with discretion.
• Problem-solving and decision-making skills.
• Ability to work effectively with staff at different levels.
• Professionalism, integrity and attention to detail.
• Ability to work in a fast-paced and changing organisational environment.

• A Bachelor’s Degree in Human Resources Management, Business Administration, Public Administration, or a related field.
• At least three (3) years’ relevant experience in human resources and administration, preferably within an NGO or similar organisation.
• Good knowledge of Malawi labour laws and HR practices.
• Experience in maintaining personnel records and administering staff benefits.
• Good understanding of recruitment, employee relations and performance management.