Background information about the job or company (e.g., role context, company overview)

TotalEnergies Marketing Malawi LimitedLocal business partnerships

Applications are invited from suitably qualified candidates to fill the position of Internal Auditor for TotalEnergies Marketing Malawi Limited. This position is tenable at the Head Office in Blantyre.

Responsibilities or duties

Internal Audit & Control:

• Develop and implement an annual risk based audit plan and objectives that are S.M.A.R.T.
• Verify correct application of procedures, their adequacy, and separation of tasks through regular reviews.
• Report risk management issues and internal controls deficiencies identified and provide recommendations for improving TMML’s operations, in terms of both efficient and effective performance
• Communicating audit findings through a report; discussing findings with auditees.
• Maintain open communication with management
• Conduct audit investigations
• Follow up on implementation of audit recommendations: internal, Company, Assistance Filiales and Statutory audits.
• Advise on and ensure efficient use of the subsidiary’s resources.
• Evaluate information security and associated risk exposures
• Engage to continuous knowledge development regarding sector’s rules, regulations, best practices, tools, techniques and performance standards
• Not be involved in operational tasks and management control to maintain independence
• Not to write up any procedures (except the ones concerning his/her department), since it is the managers of the departments that are the owners of them but shall be the custodian and coordinator of them, since they constitute the reference system on which verifications are based.
• Lead Internal Audit engagements and provide comprehensive written audit findings and audit recommendations.
• Conduct post audit reviews with respective units to ensure satisfactory disposition of audit findings and implementation of audit recommendations
• Evaluates the adequacy of corrective actions taken for satisfactory disposition of audit findings
• Records Officer for the Affiliate responsible for coordination of archiving of company records at third party service provider
• Coordination of procedures update for the affiliate ensuring that they are in line with Company norms and management of the local Reflex portal
• Coordination of the affiliate Risk Mapping process including follow up of the resultant action plan

Compliance

• Model adherence to company policies and programs on Anticorruption, Anti-bribery, Economic Sanctions and Competition Law
• Coordinator and Secretary of the Governance, Risk, Integrity and Compliance Committee

CONTEXT & ENVIRONMENT

Requires development of highly collaborative relationships with business colleagues and to display high degree of cross functionality

Qualifications or requirements (e.g., education, skills)

QUALIFICATIONS, EXPERIENCE & ATTIBUTES

• A minimum of Bachelor of Accountancy degree with an aggregate score of at least a CREDIT from a reputable institution or its equivalent
• Those with the Certified Internal Audit qualification will have an added advantage
• Knowledge of International Auditing Standards
• High attention to detail and excellent analytical skills
• Ability to manipulate large amounts of data and to compile detailed reports
• Keep himself/herself informed about company life
• Must be computer literate, a self-starter with good organizational and communication skills
• Sound independent judgement
• Apply and uphold the following principles: Integrity, Objectivity, Confidentiality & Competency
• Comprehensive understanding of functional interactions across the entire company.
• Persuasion and collaboration
• Risk management and controls

Experience needed

The person in charge will have to manage the relationships with all functional heads to ensure effective implementation of controls in their respective functions.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

JOB DIMENSIONS

• This job is located within the affiliate and requires some travel mainly within the country.
• Fuel industry is government regulated.
• Unstable currency
• Cross functional but independent of all departments
• Unrestricted access to all relevant documents
• Role played by a single person plus an Intern

ACCOUNTABILITIES

• Reviewing and appraising the soundness, adequacy and application of accounting, financial and other controls to promote effective and efficient internal controls at reasonable costs.
• Ascertain the level of compliance with established policies, plans and procedures including applicable laws and regulations.
• Ascertain the effectiveness with which the company’s assets are accounted for and safeguarded from losses of all kinds.

• Develop and implement an annual risk based audit plan and objectives that are S.M.A.R.T.
• Verify correct application of procedures, their adequacy, and separation of tasks through regular reviews.
• Report risk management issues and internal controls deficiencies identified and provide recommendations for improving TMML’s operations, in terms of both efficient and effective performance
• Communicating audit findings through a report; discussing findings with auditees.
• Maintain open communication with management
• Conduct audit investigations
• Follow up on implementation of audit recommendations: internal, Company, Assistance Filiales and Statutory audits.
• Advise on and ensure efficient use of the subsidiary’s resources.
• Evaluate information security and associated risk exposures
• Engage to continuous knowledge development regarding sector’s rules, regulations, best practices, tools, techniques and performance standards
• Not be involved in operational tasks and management control to maintain independence
• Not to write up any procedures (except the ones concerning his/her department), since it is the managers of the departments that are the owners of them but shall be the custodian and coordinator of them, since they constitute the reference system on which verifications are based.
• Lead Internal Audit engagements and provide comprehensive written audit findings and audit recommendations.
• Conduct post audit reviews with respective units to ensure satisfactory disposition of audit findings and implementation of audit recommendations
• Evaluates the adequacy of corrective actions taken for satisfactory disposition of audit findings
• Records Officer for the Affiliate responsible for coordination of archiving of company records at third party service provider
• Coordination of procedures update for the affiliate ensuring that they are in line with Company norms and management of the local Reflex portal
• Coordination of the affiliate Risk Mapping process including follow up of the resultant action plan
• Model adherence to company policies and programs on Anticorruption, Anti-bribery, Economic Sanctions and Competition Law
• Coordinator and Secretary of the Governance, Risk, Integrity and Compliance Committee
• Reviewing and appraising the soundness, adequacy and application of accounting, financial and other controls to promote effective and efficient internal controls at reasonable costs.
• Ascertain the level of compliance with established policies, plans and procedures including applicable laws and regulations.
• Ascertain the effectiveness with which the company’s assets are accounted for and safeguarded from losses of all kinds.

• High attention to detail and excellent analytical skills
• Ability to manipulate large amounts of data and to compile detailed reports
• Computer literacy
• Good organizational and communication skills
• Sound independent judgement
• Integrity, Objectivity, Confidentiality & Competency
• Comprehensive understanding of functional interactions across the entire company.
• Persuasion and collaboration
• Risk management and controls

• A minimum of Bachelor of Accountancy degree with an aggregate score of at least a CREDIT from a reputable institution or its equivalent
• Those with the Certified Internal Audit qualification will have an added advantage
• Knowledge of International Auditing Standards