Background information about the job or company (e.g., role context, company overview)

The Common Market for Eastern and Southern Africa (COMESA) is a Regional Economic Community comprising of 21 African states’ which have agreed to promote regional integration through trade development and transport facilitation as well as development of their natural and human resources for the mutual benefit of all their people. Its vision is to be a fully integrated economic community that is prosperous, internationally competitive, and ready to merge into the African Economic Community. In order to realize its vision and objectives, COMESA has also established several semi-autonomous institutions based indifferent Member States to support integration agenda. One of such semi-autonomous institutions is The COMESA Federation of Women in Business (COMFWB) which is based in Lilongwe, Malawi. More information can be obtained from the COMFWB website www.comfwb.org and the COMESA website www.comesa.intMalawi job market

COMFWB was established in recognition of the critical role women play in economic development and the need to ensure their full inclusion in regional integration efforts. Its mandate is to champion the improvement of women’s economic conditions and facilitate their equal participation in national and regional economies. COMFWB serves as a facilitative, coordinative, and catalytic platform, creating an enabling environment for women-owned enterprises to thrive within COMESA and beyond. It provides a forum for knowledge exchange and promotes enterprise growth through targeted interventions such as technical assistance, capacity building, access to finance, export promotion, market research, and investment facilitation.

To advance its strategic objectives, COMFWB is seeking to recruit qualified and experienced professionals to join its Secretariat in Lilongwe, Malawi. These positions offer an opportunity to contribute to a transformative agenda that empowers women entrepreneurs and strengthens regional economic integration. Applications are sought of qualified and experienced professionals for the 3 below vacant positions:

JOB VACANCY TWO: INTERNAL COMPLIANCE ASSISTANT / GENERAL SERVICES ASSISTANT

Responsibilities or duties

• Support the office of CEO in undertaking the following:
• Financial processing and verification. Verify all payments and expenditure for completeness and compliance with COMFWB financial rules and regulations.
• Procurement processing and verification. Verify all procurement processes for completeness and compliance with COMFWB/COMESA procurement rules and regulations.
• Internal Control Monitoring. Assist in monitoring compliance with financial policies, procedures, rules and regulations across COMFWB Secretarial.
• Policy implementation and support. Help implement financial compliance initiatives and provide procedural guidance to management and staff regarding COMFWB financial rules and regulations.
• Budget support. Assist in preparations of budgets, monitor expenditure to ensure they remain within authorized levels, and update budget utilization plans.
• Record keeping and reporting. Maintain proper records of books of accounts and ensure all financial documents and data are safely stored and managed. This will also involve assisting with the preparations of financial statements and reports.
• Assisting monitoring revolving fund implementation and provide quarterly report to Management
• Assisting the following up of outstanding internal and external audit recommendations.

Qualifications or requirements (e.g., education, skills)

The applicant should have the following qualifications:

• Minimum Diploma in Business Administration, Public Administration, accountancy or Social Sciences from a recognized university.
• A Degree in the relevant field will be an added advantage.
• Applicants Must be fluent in either English or French or Arabic (speaking and writing). A combination of any two or all these languages will be an added advantage.

Experience needed

• At least five (5) year experience in administrative support at a management or human resource level; and
• Experience in providing administrative support to executives and their teams.

• Support the office of CEO in undertaking the following:
• Financial processing and verification. Verify all payments and expenditure for completeness and compliance with COMFWB financial rules and regulations.
• Procurement processing and verification. Verify all procurement processes for completeness and compliance with COMFWB/COMESA procurement rules and regulations.
• Internal Control Monitoring. Assist in monitoring compliance with financial policies, procedures, rules and regulations across COMFWB Secretarial.
• Policy implementation and support. Help implement financial compliance initiatives and provide procedural guidance to management and staff regarding COMFWB financial rules and regulations.
• Budget support. Assist in preparations of budgets, monitor expenditure to ensure they remain within authorized levels, and update budget utilization plans.
• Record keeping and reporting. Maintain proper records of books of accounts and ensure all financial documents and data are safely stored and managed. This will also involve assisting with the preparations of financial statements and reports.
• Assisting monitoring revolving fund implementation and provide quarterly report to Management
• Assisting the following up of outstanding internal and external audit recommendations.

• Fluent in English or French or Arabic (speaking and writing). A combination of any two or all these languages will be an added advantage.

• Minimum Diploma in Business Administration, Public Administration, accountancy or Social Sciences from a recognized university.
• A Degree in the relevant field will be an added advantage.
• At least five (5) year experience in administrative support at a management or human resource level.
• Experience in providing administrative support to executives and their teams.