About Huza-Labs

Huza-Labs Ltd is a technology company with footprints in Rwanda, Ethiopia, US, China, Dubai, Europe, South America, Kenya, Zambia, Malawi, Ghana, Namibia, Sierra Leone, Guinea, Mozambique, Central African Republic, Cameroon, and the Ivory Coast. We deliver technology solutions and services to government and private sector clients across Africa, with a growing portfolio of public procurement engagements.

About the Position

We are seeking a motivated and reliable Junior Procurement Officer based in Lilongwe, Malawi, to serve as our on-the-ground representative for procurement and tender activities. This is a field-based role supporting the company’s business acquisition operations in Malawi, working closely with our senior procurement and business development team.

Key Responsibilities

The successful candidate will be responsible for:

• Attending public tender openings on behalf of Huza-Labs and reporting outcomes promptly.
• Supporting the printing, packaging, and physical submission of bid documents to procuring entities within deadlines.
• Actively tracking and monitoring procurement opportunities in Malawi (government portals, newspapers, procuring entity notice boards, and local networks) and alerting the head office to opportunities beyond those visible from Kigali.
• Accompanying and supporting senior specialists during initial client engagements, site visits, and pre-bid meetings, where applicable.
• Maintaining records of submissions, opening reports, and opportunity trackers as directed by the acquisition team.
• Performing other related procurement tasks as assigned, including tender document review.

Note: Where opportunity volume justifies it, the company may provide a printer and related equipment to speed up bid preparation and submission.

Qualifications and Requirements

• Bachelor’s degree in procurement or a related field or at least in their final year of their bachelor’s studies with good competitive grades.
• Must be resident in Lilongwe.
• Strong attention to detail and reliability in meeting strict deadlines.
• Good written and spoken English; ability to draft short, clear reports.
• Basic computer literacy (email, MS Word, printing/scanning).
• Willingness to travel within Lilongwe and occasionally to other locations for openings and submissions.
• High integrity, discretion, and professionalism in handling confidential bid documents.

Added Advantages

• Familiarity with the Malawi Public Procurement Authority (ZPPA) e-GP system or public tender processes.
• Prior experience in document handling, courier/submission work, or administrative support.

• Attending public tender openings on behalf of Huza-Labs and reporting outcomes promptly.
• Supporting the printing, packaging, and physical submission of bid documents to procuring entities within deadlines.
• Actively tracking and monitoring procurement opportunities in Malawi (government portals, newspapers, procuring entity notice boards, and local networks) and alerting the head office to opportunities beyond those visible from Kigali.
• Accompanying and supporting senior specialists during initial client engagements, site visits, and pre-bid meetings, where applicable.
• Maintaining records of submissions, opening reports, and opportunity trackers as directed by the acquisition team.
• Performing other related procurement tasks as assigned, including tender document review.

• Strong attention to detail
• Reliability in meeting strict deadlines
• Good written and spoken English
• Ability to draft short, clear reports
• Basic computer literacy (email, MS Word, printing/scanning)
• Willingness to travel
• High integrity
• Discretion
• Professionalism
• Familiarity with the Malawi Public Procurement Authority (ZPPA) e-GP system or public tender processes (Added Advantage)
• Prior experience in document handling, courier/submission work, or administrative support (Added Advantage)

• Bachelor’s degree in procurement or a related field or at least in their final year of their bachelor’s studies with good competitive grades.
• Must be resident in Lilongwe.