Bespat Human Capital Management

Bespat Human Capital Management, is a Human Resource Recruitment and Management provider established to provide leading edge people management solutions and consulting services to businesses, organizations and government.

On behalf of our client, a blue chip company, we are now looking for an experienced Procurement Officer to join a team of experts in the Supply Chain Management department.

JOB PURPOSE

To support the procurement of quality, cost-effective goods and services that meet internal customer requirements and specifications, in a timely manner to support efficient business operations.

REPORTING TO THE HEAD- PROCUREMENT: THE ROLE WILL BE RESPONSIBLE TO:

1. Maintain an up-to-date database of suppliers for locally sourced products and services:

• Continually identify suppliers of goods and services who can deliver prescribed procurement guidelines and product specifications and present these to the section manager for vetting and approval.
• Update the supplier database accordingly

2. Develop and maintain quality relations with key suppliers:

• Develop long-term supplier partnerships with new and existing vendors
• Renegotiate and ensure valid contracts
• Maintain continuous communication with suppliers on business issues that impact them.
• Monitor and improve partner satisfaction.

3. Order goods and services from approved suppliers and in line with business requirements and standards:

• Receive users requisitions for goods and services and check to confirm that they are as per the procurement guidelines.
• Prepare request for information, Request for quotation and Request for proposals, Reverse Auction in line with users’ specifications and Airtel procurement guidelines, and issues to service providers.
• Receive proposals, Bills of Quantities and quotations.
• Analyse the quotations, secure approval and communicate with the department contact persons to facilitate the raising of quotations in oracle.

4. Manage the documentation and record keeping related to the section’s activities:

• Process documentation including purchase orders and procurement related communication.
• File section documents, letters etc.

5. Manage, monitor and coordinate the availability of trading stock to avoid run out or overstocking:

• Prepare the stock forecast report and plan for stock.
• Liaise with IT for data to send to the supplier for timely production and delivery of stock.
• Liaise with the clearing and forwarding agent to clear sim and scratch cards.
• Inspect stock on delivery to ensure it meets group approved samples.

EDUCATIONAL QUALIFICATIONS, ESSENTIAL KNOWLEDGE AND COMPETENCIES

• Bachelor’s degree in procurement and supply chain/ Business administration
• Or CIPS level 6 of the chartered institute of procurement & supply (UK)
• Member of Malawi Institute of Procurement and Supply (MIPS)

RELEVANT EXPERIENCE

• 1-3 years practical experience in procurement function.
• Accustomed to working in fast moving and changing environments and to deadlines.
• Experience of administering all aspects of E-procurement, ideally with experience of sourcing and procuring a large and varied range of products and services.
• Excellent computer knowledge.

Other requirements (Behavioural etc)

• Strong ethics, hands on approach.
• Able to operate in a performance driven environment.
• Business focused.
• Planning and organisation skills.
• Attention to detail and follow through.
• Good negotiation skills.
• Excellent communication skills, both oral and written.
• Good knowledge of document administration.
• Self-motivated.
• Problem solving skills.

• Maintain an up-to-date database of suppliers for locally sourced products and services
• Develop and maintain quality relations with key suppliers
• Order goods and services from approved suppliers and in line with business requirements and standards
• Manage the documentation and record keeping related to the section’s activities
• Manage, monitor and coordinate the availability of trading stock to avoid run out or overstocking

• Strong ethics
• Hands on approach
• Able to operate in a performance driven environment
• Business focused
• Planning and organisation skills
• Attention to detail and follow through
• Good negotiation skills
• Excellent communication skills, both oral and written
• Good knowledge of document administration
• Self-motivated
• Problem solving skills
• Excellent computer knowledge

• Bachelor’s degree in procurement and supply chain/ Business administration
• CIPS level 6 of the chartered institute of procurement & supply (UK)
• Member of Malawi Institute of Procurement and Supply (MIPS)