Overview

PACT North Park Secondary School is a reputable boarding and day Secondary School invites applications from suitably qualified, experienced, and highly motivated candidates to fill the position of Secondary School Secretary.

Qualifications and Requirements

• Must possess a Secretarial Diploma or equivalent qualification.
• Must have high speed typing skills of not less than 60-80 words per minute
• Proven experience in typing secondary school examinations, including Tables, Graphics, Charts and graphs
• Computer literate with strong proficiency in Microsoft Word, Excel, and other office applications
• Ability to work under pressure and meet tight deadlines, especially during examination periods
• Excellent communication, organizational, and interpersonal skills
• High level of confidentiality, accuracy, and professionalism

Duties and responsibilities

• Typing, formatting, and preparing school examinations
• Photocopying and securely handling examination materials
• Ensuring the machine room is properly equipped and all machines are functional and well maintained so that examinations should be administered according to set examination time table
• Receiving and assisting visitors, including parents seeking boarding or day school places for their children.
• Placing orders for school uniforms and ensuring that delivery is in good time.
• Receiving uniforms from suppliers and maintaining proper records
• Distributing uniforms to students
• Organizing meetings for Directors and Teachers, and PTA meetings
• Performing general administrative and clerical duties
• Managing correspondence, filling systems, student records, and office documentation
• Carrying out any other duties normally expected of a Secondary School Secretary in a private boarding and day school

Key Competency

• Excellent high-speed typing skills are mandatory.

• Typing, formatting, and preparing school examinations
• Photocopying and securely handling examination materials
• Ensuring the machine room is properly equipped and all machines are functional and well maintained so that examinations should be administered according to set examination time table
• Receiving and assisting visitors, including parents seeking boarding or day school places for their children.
• Placing orders for school uniforms and ensuring that delivery is in good time.
• Receiving uniforms from suppliers and maintaining proper records
• Distributing uniforms to students
• Organizing meetings for Directors and Teachers, and PTA meetings
• Performing general administrative and clerical duties
• Managing correspondence, filling systems, student records, and office documentation
• Carrying out any other duties normally expected of a Secondary School Secretary in a private boarding and day school

• High speed typing skills (60-80 WPM)
• Typing secondary school examinations (including tables, graphics, charts, and graphs)
• Proficiency in Microsoft Word, Excel, and other office applications
• Ability to work under pressure and meet tight deadlines
• Excellent communication skills
• Organizational skills
• Interpersonal skills
• High level of confidentiality
• Accuracy
• Professionalism

• Secretarial Diploma or equivalent qualification
• Proven experience in typing secondary school examinations
• Computer literate