The Catholic University of Malawi invites applications from suitably qualified persons for the following full-time administrative positions tenable at Montfort campus, Nguludi-Chiradzulu and St. Thomas More, Nanjiri-Lilongwe.

Responsibilities or duties

• Welcoming visitors and redirect them when necessary
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
• Prepare and disseminate correspondence, memos and forms
• File and update contact information of employees, customers, suppliers and external partners
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system
• Check frequently the levels of office supplies and place appropriate orders
• Make travel arrangements
• Document expenses and hand in reports
• Undertake occasional receptionist duties

Qualifications or requirements 

• Proven work experience as a Secretary or Administrative Assistant
• Familiarity with office organization and optimization techniques
• High degree of multi-tasking and time management capability
• Excellent written and verbal communication skills
• Integrity and professionalism

Experience needed

• Minimum of 3 years’ experience in a busy office.
• Proficiency in MS Office and word
• Diploma in Secretarial studies.

• Welcoming visitors and redirect them when necessary
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
• Prepare and disseminate correspondence, memos and forms
• File and update contact information of employees, customers, suppliers and external partners
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system
• Check frequently the levels of office supplies and place appropriate orders
• Make travel arrangements
• Document expenses and hand in reports
• Undertake occasional receptionist duties

• Familiarity with office organization and optimization techniques
• High degree of multi-tasking and time management capability
• Excellent written and verbal communication skills
• Integrity and professionalism
• Proficiency in MS Office and word

• Proven work experience as a Secretary or Administrative Assistant
• Diploma in Secretarial studies.