Background

The Malawi Legal Aid Bureau, established under the Legal Aid Act of 2011, is a national public institution mandated to provide legal aid to persons with insufficient means. In a bid to provide quality legal aid service to the nation, the Bureau invites applications from qualified candidates to fill the following vacant post:

Duties and responsibilities

• Maintaining accurate and comprehensive records of all supplies to the Bureau
• Reconciling physically all supply chain commodities and services with that of invoices and supply documents.
• Examining purchase orders to ensure conformity to laws and regulations
• Dispatching approved purchase orders and making follow-ups with delivery of commodities and services
• Performing physical stock checks in stores
• Compiling statistical information on supply chain related matters
• Checking and examining quality of materials before accepting delivery or arranging dispatch
• Assessing vendors capability for delivering commodities and services
• Assisting Management to prepare quotations, tenders and bid tabulations for approval
• Assisting in requesting invoices and documentation of commodities and services to be supplied
• Assisting in managing property and disposal of assets
• Assisting to produce standard asset management reports and other asset information periodically and when requested
• Assisting in planning of goods delivery and providing information on the status of requests and availability of items in stores room
• Undertaking any other duties assigned from time to time from relevant authorities

Qualifications and work experience

• A minimum of MSCE or its equivalent and a certificate in purchasing and supply or a related field with at least 1 year of experience
• Those with a diploma will have an added advantage

• Maintaining accurate and comprehensive records of all supplies to the Bureau
• Reconciling physically all supply chain commodities and services with that of invoices and supply documents.
• Examining purchase orders to ensure conformity to laws and regulations
• Dispatching approved purchase orders and making follow-ups with delivery of commodities and services
• Performing physical stock checks in stores
• Compiling statistical information on supply chain related matters
• Checking and examining quality of materials before accepting delivery or arranging dispatch
• Assessing vendors capability for delivering commodities and services
• Assisting Management to prepare quotations, tenders and bid tabulations for approval
• Assisting in requesting invoices and documentation of commodities and services to be supplied
• Assisting in managing property and disposal of assets
• Assisting to produce standard asset management reports and other asset information periodically and when requested
• Assisting in planning of goods delivery and providing information on the status of requests and availability of items in stores room
• Undertaking any other duties assigned from time to time from relevant authorities

• Record keeping
• Reconciliation
• Procurement compliance
• Dispatch management
• Stock management
• Data compilation
• Quality control
• Vendor assessment
• Quotation and tender preparation
• Invoice management
• Asset management
• Report generation
• Delivery planning

• MSCE or its equivalent
• Certificate in purchasing and supply or a related field
• Diploma (added advantage)