Background

VisionFund Malawi is a Christian, mission-driven deposit-taking microfinance institution committed to empowering caregivers in hard-to-reach, underserved communities. Guided by our faith and values, we serve the most vulnerable families regardless of religion, ethnicity, gender, or background to help them build secure, dignified futures for their children. Our work is rooted in compassion, integrity, and a deep belief in the potential of every individual.

We are inviting applications from suitably qualified and dedicated candidates to fill the vacant position of trainee Data Entry Clerk. This role provides an excellent opportunity for hands-on learning and professional development. The successful candidate will support the Management Information Systems (MIS) and Operations functions through data entry, record management, basic system processes, while gaining practical exposure to loan processing, data management, and reporting within a microfinance environment under close supervision.

Key Learning Areas and Responsibilities

• Assist in capturing loan application data in the system, ensuring accuracy and completeness under supervision
• Support the recording of daily transactions and maintenance of relevant registers
• Learn and assist in basic loan processing activities, including approvals, disbursements, and repayments
• Verify completeness of loan documentation and ensure proper filing of records
• Support the MIS team in maintaining accurate system data and generating basic reports
• Assist in responding to routine system-related queries with guidance from supervisors
• Participate in daily system backups and data management processes
• Report any identified data or system issues to the supervisor
• Undertake additional administrative and learning tasks as assigned

Qualifications, Knowledge, Skills, and Abilities

• Diploma or Degree in Management Information Systems (MIS), Business Administration, Accounting, or a related field
• Basic proficiency in Microsoft Office applications, particularly Excel, with willingness to learn new systems
• Basic understanding of accounting principles is an added advantage
• Strong attention to detail and eagerness to learn
• Good time management and organizational skills
• Effective communication and interpersonal skills
• Ability to follow instructions and work under supervision
• High level of integrity, reliability, and a proactive attitude
• Recent graduates are encouraged to apply

• Assist in capturing loan application data in the system, ensuring accuracy and completeness under supervision
• Support the recording of daily transactions and maintenance of relevant registers
• Learn and assist in basic loan processing activities, including approvals, disbursements, and repayments
• Verify completeness of loan documentation and ensure proper filing of records
• Support the MIS team in maintaining accurate system data and generating basic reports
• Assist in responding to routine system-related queries with guidance from supervisors
• Participate in daily system backups and data management processes
• Report any identified data or system issues to the supervisor
• Undertake additional administrative and learning tasks as assigned

• Basic proficiency in Microsoft Office applications, particularly Excel, with willingness to learn new systems
• Strong attention to detail and eagerness to learn
• Good time management and organizational skills
• Effective communication and interpersonal skills
• Ability to follow instructions and work under supervision
• High level of integrity, reliability, and a proactive attitude

• Diploma or Degree in Management Information Systems (MIS), Business Administration, Accounting, or a related field
• Basic understanding of accounting principles is an added advantage