Overview

We are looking for a dedicated, detail-oriented, and reliable Weighbridge Clerk to join our team at our Lilongwe Branch. The successful candidate will be responsible for ensuring accurate weighing operations, maintaining weighbridge records, and supporting the efficient movement of vehicles and materials.

Key Responsibilities

• Ensure all trucks entering and leaving the company are weighed accurately.
• Verify that drivers' delivery documents correspond with the physical truck and recorded weight.
• Monitor the proper functioning of the weighbridge and communication between the weighbridge and the computer system.
• Ensure timely replacement of printer cartridges and printing paper to prevent operational delays.
• Monitor weighbridge calibration schedules and ensure equipment is serviced on time.
• Ensure trucks are correctly positioned on the weighbridge before issuing weighbridge receipts.
• Print second weights, weighbridge tickets, invoices, and Internal Branch Transfer (IBT) documents for relevant departments.
• Issue part receipts for partial material off-loads and full receipts for complete material off-loads.
• Maintain cleanliness and proper housekeeping around the weighbridge to ensure accurate weighing.
• Prepare daily weighbridge reports and maintain confidentiality of all records and documents.

Qualifications and Requirements

• Minimum of a Malawi School Certificate of Education (MSCE).
• A Certificate or Diploma in Business Administration, Logistics, or a related field will be an added advantage.
• Previous experience as a Weighbridge Clerk, Data Entry Clerk, or in a logistics-related role is preferred.
• Proficiency in Microsoft Excel, Microsoft Word, and weighbridge software.
• Strong numerical and data entry skills with a high level of accuracy.
• Good communication and interpersonal skills.
• Excellent organizational and record-keeping abilities.
• Ability to work under pressure and meet deadlines.
• High level of honesty, integrity, and attention to detail.
• Ability to prepare and maintain weighbridge reports and related documentation.
• Basic understanding of transport, inventory, or warehouse operations.

• Ensuring that Trucks in and out of the Company are weighed appropriately.
• Ensuring that the driver's delivery documents and weight are matching with that of the physical truck on the weighbridge.
• Check the proper function of the weighbridge and the communication between the computer and the weighbridge.
• Ensuring timely replacement of printer cartridge and printing papers to avoid Weighbridge operations delay.
• Monitor calibration service due dates and ensure equipment is serviced on time.
• Ensuring proper positioning of the truck on the weighbridge before issuing a receipt
• Ensuring second weight, the weighbridge ticket and invoices/ IBT's are printed for relevant sections.
• Ensuring part receipt for part material off-loads, and full receipt for all material off-loads.
• Ensuring proper housekeeping around the weighbridge to keep weighing accurate.
• Preparing daily weighbridge report and treating all documents confidentially.

• Proficiency in basic computer applications, especially Microsoft Excel, Word, and weighbridge software.
• Strong numerical and data entry skills with a high level of accuracy.
• Good communication and interpersonal skills.
• Excellent organizational and record-keeping abilities.
• Ability to work under pressure and meet deadlines.
• High level of honesty, integrity, and attention to detail.
• Ability to prepare and maintain weighbridge reports and documentation.
• Basic understanding of transport, inventory, or warehouse operations.

• Minimum of Malawi School Certificate of Education (MSCE)
• A certificate or diploma in business administration, logistics, or a related field is an advantage.
• Previous experience as a weighbridge clerk, data entry clerk, or in logistics is preferred.