We are hiring an Administrative Assistant to join our Blantyre team. This role is ideal for a mature, responsible and well-organised professional who will provide essential administrative, HR and accounting support to ensure smooth day-to-day operations across the branch.

Responsibilities or duties

• Handle incoming calls, emails and general office enquiries
• Maintain operational, HR and compliance filing systems
• Prepare delivery notes, invoices, purchase orders and quotations
• Operate the weighbridge for all incoming and outgoing raw material and vehicle movements
• Verify incoming raw materials including aggregate, sand and cement deliveries
• Update ERP system records for stock, deliveries, accounts and HR matters
• Support stock control, PPE records and periodic stock take
• Assist the Sales team with customer administration and follow-ups
• Support HR administration including attendance, timesheets and staff records
• Assist dispatch with scheduling and tracking concrete deliveries
• Record petty cash, expenses and assist with basic accounts administration
• Process supplier invoices and assist with payroll and reporting
• Coordinate communication between operations, accounts, HR and management
• Ensure proper safety, quality-control and operational documentation

Qualifications or requirements 

• Degree in Accounting, Business Administration or related field
• Mature, responsible and well-organised individual
• Strong proficiency in Microsoft Excel, Word, Outlook and ERP systems
• Excellent communication, multitasking and organisational abilities
• High level of integrity, confidentiality and attention to detail

Experience needed

• Minimum 5 years of post-qualification experience in a similar administrative or accounting role

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

• Competitive salary and growth opportunities
• Professional, supportive work environment
• Contribute to a leading concrete solutions company

• Handle incoming calls, emails and general office enquiries
• Maintain operational, HR and compliance filing systems
• Prepare delivery notes, invoices, purchase orders and quotations
• Operate the weighbridge for all incoming and outgoing raw material and vehicle movements
• Verify incoming raw materials including aggregate, sand and cement deliveries
• Update ERP system records for stock, deliveries, accounts and HR matters
• Support stock control, PPE records and periodic stock take
• Assist the Sales team with customer administration and follow-ups
• Support HR administration including attendance, timesheets and staff records
• Assist dispatch with scheduling and tracking concrete deliveries
• Record petty cash, expenses and assist with basic accounts administration
• Process supplier invoices and assist with payroll and reporting
• Coordinate communication between operations, accounts, HR and management
• Ensure proper safety, quality-control and operational documentation

• Strong proficiency in Microsoft Excel, Word, Outlook and ERP systems
• Excellent communication, multitasking and organisational abilities
• High level of integrity, confidentiality and attention to detail

• Degree in Accounting, Business Administration or related field
• Minimum 5 years of post-qualification experience in a similar administrative or accounting role
• Mature, responsible and well-organised individual