About PBM Construction

PBM Construction is a forward-thinking design and build firm specializing in roads, buildings, and water engineering projects. The company is known for its innovative approach, technical expertise, and ability to deliver integrated, high-quality solutions.

Job Overview

The Executive Assistant will provide high-level administrative, operational, and strategic support to the Directors, ensuring efficient daily operations and effective stakeholder engagement.

The Role

Support Directors with administrative and strategic tasks

Coordinate operations and communication across teams

Ensure smooth and efficient office management

Key Responsibilities

Administrative & Executive Support

• Manage complex calendars, meetings, and appointments
• Screen and prioritize emails, calls, and correspondence
• Prepare agendas, take minutes, and follow up on action items
• Draft and format reports, presentations, and official communication

Operations & Coordination

• Liaise with staff, clients, and external stakeholders
• Coordinate travel arrangements (local and international)
• Organize board meetings, company events, and planning sessions
• Maintain confidential records and documents

Strategic & Research Support

• Conduct research and prepare briefing notes
• Track deadlines, projects, and key performance indicators
• Support special projects and assignments

Office Management

• Oversee administrative functions of the Directors’ office
• Manage budgets, expenses, and procurement
• Control access to Directors professionally

Qualifications and Skills

• Diploma in Business Administration, Management, Communications, or related field (Bachelor’s degree is an added advantage)
• Minimum 4–5 years’ experience as an Executive Assistant or similar role
• Excellent written and verbal communication skills
• Advanced proficiency in MS Office, Google Workspace, and virtual meeting tools
• Understanding of business operations and corporate governance

Key Competencies

• High level of discretion and integrity
• Strong organizational and time management skills
• Professional communication and interpersonal skills
• Proactive and solution-oriented mindset
• Ability to work under pressure and manage multiple priorities
• Strong attention to detail

Why Join PBM Construction?

• Work closely with senior leadership
• Opportunities for professional growth
• Be part of a dynamic, innovative, and values-driven team

Note: Only shortlisted candidates will be contacted. PBM Construction is an equal opportunity employer.

• Manage complex calendars, meetings, and appointments
• Screen and prioritize emails, calls, and correspondence
• Prepare agendas, take minutes, and follow up on action items
• Draft and format reports, presentations, and official communication
• Liaise with staff, clients, and external stakeholders
• Coordinate travel arrangements (local and international)
• Organize board meetings, company events, and planning sessions
• Maintain confidential records and documents
• Conduct research and prepare briefing notes
• Track deadlines, projects, and key performance indicators
• Support special projects and assignments
• Oversee administrative functions of the Directors’ office
• Manage budgets, expenses, and procurement
• Control access to Directors professionally

• Excellent written and verbal communication skills
• Advanced proficiency in MS Office, Google Workspace, and virtual meeting tools
• Understanding of business operations and corporate governance
• High level of discretion and integrity
• Strong organizational and time management skills
• Professional communication and interpersonal skills
• Proactive and solution-oriented mindset
• Ability to work under pressure and manage multiple priorities
• Strong attention to detail

• Diploma in Business Administration, Management, Communications, or related field (Bachelor’s degree is an added advantage)