About our organization

Orant Charities Africa (OCA) is a non-governmental organization serving in rural communities of Malawi. It was founded and registered as an NGO in Malawi in 2014. OCA serves in Malawi through implementation of development programs. It operates in the following thematic areas; Healthcare, Water, Sanitation and Hygiene (WASH), Education, Agriculture, Business Development, and Energy and Environment. You may read further about Orant at https://www.orantcharitiesafrica.org. We are hiring the following positions:

Job summary

The Human Resources and Administration Officer will support the organization in managing its human capital by ensuring effective recruitment, employee relations, performance management, and compliance with labor laws and organizational policies. The individual will also ensure efficient day-to-day administrative operations. The role requires a highly organized, proactive individual who can support both people management and office systems effectively.

Key Responsibilities

The job holder is expected to perform the following duties and responsibilities:

• Coordinate recruitment and selection processes, including job postings, shortlisting, and interviews
• Maintain and update employee records and HR databases
• Support onboarding and orientation of new staff
• Administer performance management processes
• Handle employee relations matters and disciplinary procedures
• Ensure compliance with Malawi labour laws and internal HR policies
• Manage leave tracking and staff welfare initiatives
• Ensure staff motivation systems are active
• Develop, review and up-date OCA policies
• Support training and capacity-building programs
• Assist in payroll preparation and benefits administration

Administration Functions

• Oversee daily office operations and ensure smooth administrative support
• Manage office supplies, assets, and inventory
• Coordinate travel, accommodation, and logistics for staff and visitors
• Maintain proper filing systems for administrative documents
• Ensure compliance with organizational administrative procedures

Qualifications and Experience

• Bachelor’s Degree in Human Resources Management or related field
• Minimum of 3 years’ experience in a similar HR role
• Knowledge of Malawi labour laws and HR best practices
• Strong interpersonal and communication skills
• High level of integrity and confidentiality

• Coordinate recruitment and selection processes, including job postings, shortlisting, and interviews
• Maintain and update employee records and HR databases
• Support onboarding and orientation of new staff
• Administer performance management processes
• Handle employee relations matters and disciplinary procedures
• Ensure compliance with Malawi labour laws and internal HR policies
• Manage leave tracking and staff welfare initiatives
• Ensure staff motivation systems are active
• Develop, review and up-date OCA policies
• Support training and capacity-building programs
• Assist in payroll preparation and benefits administration
• Oversee daily office operations and ensure smooth administrative support
• Manage office supplies, assets, and inventory
• Coordinate travel, accommodation, and logistics for staff and visitors
• Maintain proper filing systems for administrative documents
• Ensure compliance with organizational administrative procedures

• Strong interpersonal and communication skills
• High level of integrity and confidentiality

• Bachelor’s Degree in Human Resources Management or related field
• Minimum of 3 years’ experience in a similar HR role
• Knowledge of Malawi labour laws and HR best practices