World Relief Malawi

World Relief is an international Christian NGO working in health, economic development, disaster response, and refugee resettlement. World Relief’s mission is to boldly engage the world’s greatest crises in partnership with the church.

World Relief invites applications from interested and qualified candidates to fill the following vacant position:

Job Title : Procurement and Supply Chain Officer (1)

Reports to : Program Manager

Location: Lilongwe

Project: Faith and Community Initiative (FCI)Employer branding services

POSITION SUMMARY

The Procurement and Supply Chain Officer coordinates and performs procurement activities and processes, with a primary focus on consistent health service delivery. The officer helps ensure timely, compliant, and cost-effective procurement outcomes by analyzing procurement requirements and risks and providing guidance to stakeholders on effective last mile delivery of commodities

KEY RESPONSIBILITIES

Key Responsibilities

• Provide line management and leadership to the supply chain functions
• Manage procurement of all services, goods and supplies for WRM FCI project activities, following all policies and procedures, legislation, standards, and best practices related to procurement in all transactions
• Build capacity for pharmacy team supply chain staff, and stakeholders.
• Lead procurement planning, supplier relationship management and contract lifecycle management.
• Conduct relevant market research for procurement Bids, prepare the bidding documents (and Request for Proposals) and launch Bids
• Manage the award and assume the responsibilities for contract management and contract administration, including delivery, receipt, warranty, damages and insurance
• Coordinate and prepare development of Project Procurement Plans and generate regular updates on stock levels and movements for the guidance of all senior staff
• Develop tools for capturing procurement data and identify progress towards the achievement of procurements schedules
• Conduct regular facility supervision to mentor facility staff on commodity and stock management, forecasting and LMIS management.
• Coordinate with national and district pharmacy logistics leadership on stock movements and last mile distribution including processing buffer stock for facilities
• Develop tools for capturing procurement data and identify progress towards the achievement of procurement schedules
• Participate in project technical committees or component team meetings in order to ensure timely implementation with a focus on procurement-related activities
• Coordinate with the Finance and Administration Manger for Monthly Procurement Reports
• Ensure all procurements comply with relevant donor guidelines and in line with WR Procurement Policy
• Develop and maintain constructive and cooperative working relationships with colleagues and management for increased operations efficiency
• Provide guidance on thresholds for purchase at both National and District Offices.

QUALIFICATIONS, EXPERIENCE AND SKILLS

• Bachelor’s Degree in Pharmacy, Procurement and Supply Chain Management/ Business Administration from recognized institution or Level 6 Diploma in Purchase and Supply (CIPS)
• At least years work experience in pharmaceutical supply chain management
• Must be committed to the vision and values of World Relief.
• Supporting end users.
• Commitment to continuous learning and staying current with ICT developments and emerging technologies
• Commitment to World Relief values

• Provide line management and leadership to the supply chain functions
• Manage procurement of all services, goods and supplies for WRM FCI project activities, following all policies and procedures, legislation, standards, and best practices related to procurement in all transactions
• Build capacity for pharmacy team supply chain staff, and stakeholders.
• Lead procurement planning, supplier relationship management and contract lifecycle management.
• Conduct relevant market research for procurement Bids, prepare the bidding documents (and Request for Proposals) and launch Bids
• Manage the award and assume the responsibilities for contract management and contract administration, including delivery, receipt, warranty, damages and insurance
• Coordinate and prepare development of Project Procurement Plans and generate regular updates on stock levels and movements for the guidance of all senior staff
• Develop tools for capturing procurement data and identify progress towards the achievement of procurements schedules
• Conduct regular facility supervision to mentor facility staff on commodity and stock management, forecasting and LMIS management.
• Coordinate with national and district pharmacy logistics leadership on stock movements and last mile distribution including processing buffer stock for facilities
• Develop tools for capturing procurement data and identify progress towards the achievement of procurement schedules
• Participate in project technical committees or component team meetings in order to ensure timely implementation with a focus on procurement-related activities
• Coordinate with the Finance and Administration Manger for Monthly Procurement Reports
• Ensure all procurements comply with relevant donor guidelines and in line with WR Procurement Policy
• Develop and maintain constructive and cooperative working relationships with colleagues and management for increased operations efficiency
• Provide guidance on thresholds for purchase at both National and District Offices.

• Commitment to continuous learning and staying current with ICT developments and emerging technologies
• Commitment to World Relief values

• Bachelor’s Degree in Pharmacy, Procurement and Supply Chain Management/ Business Administration from recognized institution or Level 6 Diploma in Purchase and Supply (CIPS)
• Must be committed to the vision and values of World Relief.
• Supporting end users.