Background information about the job or company (e.g., role context, company overview)

PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges.

PATH’s Malaria, Neglected Tropical Diseases program is a leader in the effort to end malaria illnesses and deaths, refines and develops tools and approaches, invests in national programs, and builds data to empower national governments to pursue malaria control and elimination. We work directly with national governments in low and middle-income countries to select, adapt and scale appropriate service delivery and system strengthening interventions to address health challenges specific to malaria.

PATH seeks a Program Assistant for the Malawi project team for the US Government (USG)-funded “Reaching Every At-risk Community and Household with Malaria Services” (REACH Malaria) global contract in Malawi. PMI REACH Malaria aims to provide implementation support services and technical assistance to countries to accelerate progress in comprehensive delivery of facility and community-based malaria services, including malaria case management, prevention of malaria in pregnancy (MiP), malaria diagnostics, data collection and use for service delivery, and other maternal, child health and nutrition interventions.Malawi job market

The Program Assistant will report to the Program Administrative Manager and will provide logistical and administrative support to help introduce and implement malaria, nutrition, and maternal and child health support services, and coordinate with relevant ministries of health, PATH technical teams and other implementing partners globally. The Program Assistant will be based within a REACH Malaria country team, within a broader PATH country office.

Responsibilities or duties

• Work closely with REACH Malaria and Ministry of Health program administrative focal point to assist and provide technical support for planned and unplanned events and meetings.
• Collaborate with finance and program team to provide support in the implementation of projects as defined in the workplan.
• Participate in activities during and after meetings, such as setting up conferences and online calls, taking minutes, and assisting the Chief of Party with follow-up activities.
• Assist the Malaria, Nutrition, and Maternal and Child Health Technical Advisors in planning and coordinating the full range of logistics for workshops, meetings, and fieldwork exercises.
• Develop detailed budgets for activities; prepare financial reports for workshops, meetings, and fieldwork exercises.
• Initiate payment processes in BusinessWorld and follow up with the accounting team to ensure that vendor invoices are paid in a timely manner.
• Ensure that all financial transactions are properly coded and charged to the correct project codes.
• Coordinate with project teams to ensure smooth coordination of administrative tasks.
• Work closely with the procurement team to coordinate the purchase of project services and supplies.
• Coordinate travel arrangements for team members and consultants; Monitor team member travel schedules, including support for changing arrangements during travel and follow-up activities such as reimbursement requests.
• Support the development and implementation of project management systems to coordinate, track, analyze, and report progress on all project-related activities.
• Participate in the process of monitoring the implementation of key project tasks and recommendations, with a focus on operational aspects.
• Participate in program development, proposal writing, and budgeting as required.
• Provide support to the PADM to ensure the accuracy of the inventory of the project.
• Perform any other relevant duties as may be assigned by the supervisor from time to time.

Qualifications or requirements (e.g., education, skills)

• Degree in Accounting, Management, Business Administration, or related field with at least 2 years of experience
• Ability to work in a multi-site project team with minimal supervision, including a demonstrated history of being a proactive problem solver who can work effectively under deadlines.
• Excellent attention to detail and results focused while able to adapt to changing priorities.
• Strong interpersonal and organizational skills
• Ability to organize and implement events for large groups and international guests.
• Excellent and demonstrated organization, communication, and writing skills.
• Ability to manage time efficiently and work independently.
• Experience working with International NGOs and donors is preferred.
• Fluency in written and oral English is required.
• Ability and willingness to travel.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook and Teams

• Work closely with REACH Malaria and Ministry of Health program administrative focal point to assist and provide technical support for planned and unplanned events and meetings.
• Collaborate with finance and program team to provide support in the implementation of projects as defined in the workplan.
• Participate in activities during and after meetings, such as setting up conferences and online calls, taking minutes, and assisting the Chief of Party with follow-up activities.
• Assist the Malaria, Nutrition, and Maternal and Child Health Technical Advisors in planning and coordinating the full range of logistics for workshops, meetings, and fieldwork exercises.
• Develop detailed budgets for activities; prepare financial reports for workshops, meetings, and fieldwork exercises.
• Initiate payment processes in BusinessWorld and follow up with the accounting team to ensure that vendor invoices are paid in a timely manner.
• Ensure that all financial transactions are properly coded and charged to the correct project codes.
• Coordinate with project teams to ensure smooth coordination of administrative tasks.
• Work closely with the procurement team to coordinate the purchase of project services and supplies.
• Coordinate travel arrangements for team members and consultants; Monitor team member travel schedules, including support for changing arrangements during travel and follow-up activities such as reimbursement requests.
• Support the development and implementation of project management systems to coordinate, track, analyze, and report progress on all project-related activities.
• Participate in the process of monitoring the implementation of key project tasks and recommendations, with a focus on operational aspects.
• Participate in program development, proposal writing, and budgeting as required.
• Provide support to the PADM to ensure the accuracy of the inventory of the project.
• Perform any other relevant duties as may be assigned by the supervisor from time to time.

• Ability to work in a multi-site project team with minimal supervision, including a demonstrated history of being a proactive problem solver who can work effectively under deadlines.
• Excellent attention to detail and results focused while able to adapt to changing priorities.
• Strong interpersonal and organizational skills
• Ability to organize and implement events for large groups and international guests.
• Excellent and demonstrated organization, communication, and writing skills.
• Ability to manage time efficiently and work independently.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook and Teams

• Degree in Accounting, Management, Business Administration, or related field with at least 2 years of experience
• Experience working with International NGOs and donors is preferred.
• Fluency in written and oral English is required.
• Ability and willingness to travel.