OVERVIEW

Pixel Ads and Graphics is a dynamic multimedia and advertising agency specializing in Adverts Production, Graphic Design, Media Marketing, Media Buying, Photography, Videography, Signage, Large Format Printing, and Content Production. We help businesses grow through creative, strategic, and impactful media solutions.

Position Overview

We are looking for a detail-oriented and organized Accounts and Administrative Assistant to support financial, operational, and administrative functions.

Key Duties and Responsibilities

• Record daily financial transactions
• Prepare and issue client invoices
• Follow up on payments and manage receivables
• Process payments to suppliers and outworkers
• Maintain petty cash and track expenses
• Assist in financial reporting and reconciliations
• Support budgeting for projects and campaigns
• Maintain accurate financial records
• Organize and maintain company documents and client files
• Handle emails, calls, and correspondence
• Schedule meetings and manage calendars
• Manage office supplies and operations
• Assist in coordinating shoots and production activities
• Track project costs and job progress
• Support logistics for media projects (transport, materials, allowances)
• Liaise with suppliers and service providers
• Maintain supplier records
• Support HR tasks (staff records, attendance)
• Assist with recruitment documentation
• Ensure compliance with company policies and procedures

Qualifications and Requirements

• Diploma or Degree in Accounting, Finance, or related field
• Minimum of 2 years’ experience in accounting and administration
• Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Office
• Strong organizational and multitasking skills
• High attention to detail and accuracy
• Good communication and interpersonal skills
• Must be based in Blantyre

• Record daily financial transactions
• Prepare and issue client invoices
• Follow up on payments and manage receivables
• Process payments to suppliers and outworkers
• Maintain petty cash and track expenses
• Assist in financial reporting and reconciliations
• Support budgeting for projects and campaigns
• Maintain accurate financial records
• Organize and maintain company documents and client files
• Handle emails, calls, and correspondence
• Schedule meetings and manage calendars
• Manage office supplies and operations
• Assist in coordinating shoots and production activities
• Track project costs and job progress
• Support logistics for media projects (transport, materials, allowances)
• Liaise with suppliers and service providers
• Maintain supplier records
• Support HR tasks (staff records, attendance)
• Assist with recruitment documentation
• Ensure compliance with company policies and procedures

• Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Office
• Strong organizational and multitasking skills
• High attention to detail and accuracy
• Good communication and interpersonal skills

• Diploma or Degree in Accounting, Finance, or related field
• Minimum of 2 years’ experience in accounting and administration
• Must be based in Blantyre