Background information about the job or company (e.g., role context, company overview)

Dzenza Girls Christian Secondary School is inviting applications from suitably qualified candidates to fill the vacant position.

Responsibilities or duties

A. Provide overall administrative support to the administrator

• Coordinate and schedule meetings
• Follow up on outstanding matters as indicated by the administrator
• Source quotations as and when needed for inventory, furniture, etc.
• Prepare and maintain monthly stationery inventory stock count
• Prepare drafts of routine correspondence and other documents in reference to administrative and accounting matters as directed by the administrator for signature and dispatch

B. Maintain data entry

• Ensure source documents are attached to the invoices for payment
• Source quotations and prepare purchase orders

C. Assist the administrator with audits

• Develop and maintain record management filing systems
• Perform any other duties related to the core functions of the position as assigned by the Administrator

Qualifications or requirements (e.g., education, skills)

Knowledge, Skills and Abilities

• Modern office practices and procedures
• Office management principles and techniques
• Human resource management principles, procedures and practices
• Proficiency in the use of Microsoft Office suites
• Ability to compose letters, memoranda, minutes and reports
• Ability to use computers and other standard office machines such as photocopiers, scanners and emails
• Ability to communicate effectively both orally and in writing
• Ability to work in teams
• Ability to establish and maintain effective working relationships with colleagues

Experience needed

Minimum Experience and Training

• A Diploma in Business Management or similar discipline
• At least 2 years’ experience in a similar position
• Should be in the age range of 25 to 40 years

• Coordinate and schedule meetings
• Follow up on outstanding matters as indicated by the administrator
• Source quotations as and when needed for inventory, furniture, etc.
• Prepare and maintain monthly stationery inventory stock count
• Prepare drafts of routine correspondence and other documents in reference to administrative and accounting matters as directed by the administrator for signature and dispatch
• Ensure source documents are attached to the invoices for payment
• Source quotations and prepare purchase orders
• Develop and maintain record management filing systems
• Perform any other duties related to the core functions of the position as assigned by the Administrator

• Modern office practices and procedures
• Office management principles and techniques
• Human resource management principles, procedures and practices
• Proficiency in the use of Microsoft Office suites
• Ability to compose letters, memoranda, minutes and reports
• Ability to use computers and other standard office machines such as photocopiers, scanners and emails
• Ability to communicate effectively both orally and in writing
• Ability to work in teams
• Ability to establish and maintain effective working relationships with colleagues

• A Diploma in Business Management or similar discipline
• At least 2 years’ experience in a similar position
• Should be in the age range of 25 to 40 years