Electromech Solutions Ltd is a consultancy and engineering services firm providing professional, reliable, and innovative solutions across various sectors in Malawi. The company invites applications from suitably qualified candidates for the position of:

Responsibilities or duties

• Provide administrative and clerical support to the Directors and management team, including managing correspondence, schedules, and travel arrangements
• Coordinate meetings and events, including preparing agendas and recording minutes
• Maintain office filing systems, document control, and company statutory/compliance records
• Oversee office supplies, basic procurement, and supervision of support staff
• Identify and track consultancy and tender opportunities, and maintain a proposal register
• Assist in the preparation, formatting, and submission of EOIs and RFPs in line with requirements
• Ensure compliance with submission guidelines and coordinate proposal documentation (printing, binding, electronic submission)
• Maintain and update company databases, templates, and documents while ensuring confidentiality and version control

Experience needed

• 1–3 years’ experience in administration or document management (experience in EOIs/RFPs is an added advantage)

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

• Strong organizational, planning, and communication skills with high attention to detail and ability to meet deadlines
• Proficiency in Microsoft Word, Excel, and PDF tools
• Professional, proactive, dependable, and well-organized, with ability to work independently and maintain confidentiality
• Tenable in Lilongwe, Malawi. The position is offered on a one-year renewable contract subject to satisfactory performance, with a competitive remuneration package.

• Provide administrative and clerical support to the Directors and management team, including managing correspondence, schedules, and travel arrangements
• Coordinate meetings and events, including preparing agendas and recording minutes
• Maintain office filing systems, document control, and company statutory/compliance records
• Oversee office supplies, basic procurement, and supervision of support staff
• Identify and track consultancy and tender opportunities, and maintain a proposal register
• Assist in the preparation, formatting, and submission of EOIs and RFPs in line with requirements
• Ensure compliance with submission guidelines and coordinate proposal documentation (printing, binding, electronic submission)
• Maintain and update company databases, templates, and documents while ensuring confidentiality and version control

• Strong organizational, planning, and communication skills with high attention to detail and ability to meet deadlines
• Proficiency in Microsoft Word, Excel, and PDF tools
• Professional, proactive, dependable, and well-organized, with ability to work independently and maintain confidentiality

• Diploma or Degree in Business Administration, Library Studies, Information Management, or related field
• 1–3 years’ experience in administration or document management (experience in EOIs/RFPs is an added advantage)