Vacancy title:
Administrative Assistant

[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Admin & Office, Social Services & Nonprofit]

Jobs at:
Stephanos Foundation

Deadline of this Job:
Friday, July 31 2026

Duty Station:
Blantyre | Blantyre

Summary
Date Posted: Thursday, July 16 2026, Base Salary: Not Disclosed

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Learn more about Stephanos Foundation
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JOB DETAILS:

Organisational Context

Stephanos Foundation is a Reformed Christian faith-based international non-governmental organisation (NGO) located in Chilangoma, Chileka, Blantyre, Malawi. Established in Malawi in 1994 through an initiative that originated in the Netherlands, the Foundation is committed to improving the welfare of orphans and vulnerable children through various care and development programmes. Stephanos Foundation is duly registered with the Council for Non-Governmental Organisations in Malawi (CONGOMA), the NGO Regulatory Authority (NGORA), and the Employers’ Consultative Association of Malawi (ECAM).Maps

The Stephanos Foundation is therefore inviting applications from suitably qualified, experienced, and motivated individuals to fill the following four positions, which are full-time, three-year contracts, based at Chilangoma in Blantyre.

POSITION: ADMINISTRATIVE ASSISTANT

Reporting to: The Principal

Key Responsibilities

• Assist with student registration and maintain fees and academic records.
• Provide secretarial and administrative support to departments.
• Coordinate record-keeping systems, office administration, and reporting procedures.
• Manage office supplies, equipment inventories, and maintenance requirements.
• Prepare reports, analyse administrative data, and provide information and support services.

Qualifications and Experience

• Diploma in Human Resource Management, Business Management, Business Administration, or a related field.
• At least two (2) years’ experience in a similar position.
• Self-starter with excellent organisational and communication skills.
• Demonstrated ability to work effectively as a team player.

Core Values for the Position

The successful candidate must demonstrate commitment to:

• Christian integrity and servant leadership;
• Child protection and safeguarding;
• Accountability and transparency;
• Respect for human dignity; and
• Teamwork and professionalism.

Work Hours: 8

Experience in Months: 24

Level of Education: associate degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.

Interested candidates who meet the above requirements should submit their application letter (one page), a detailed Curriculum Vitae (maximum two pages), and copies of relevant certificates, along with three traceable professional referees. The application documents should be submitted as a single PDF with a maximum of seven pages.

Applications should be clearly marked “Position title – (applicant’s full name)” and sent to:

The Human Resource Manager
Stephanos Foundation
BLANTYRE
Deadline Date

The closing date for receiving applications is 31st July 2026.

Only shortlisted applicants will be acknowledged.

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