A. SUMMARY OF RESPONSIBILITIES

• Coordinate implementation of project technical training, approaches and dissemination of innovations
• Oversee the implementation and management of Local Subsidy Agreements (LSA) contracts
• Develop, adapt and implement the project monitoring system

B. TASKS

Coordinate implementation of project technical training, approaches and dissemination of innovations

• Guide four National NGOs in developing and implementing technical aquaculture training curricula and scripts for fish farmers and Trainers of Trainers (ToTs), with emphasis on climate-smart aquaculture, resilience, and adaptation.
• Facilitate the development and implementation of dissemination strategies for innovative technologies and approaches, including Chitofu 3-in-1 technology, intermittent harvesting, Aquaculture Business School (ABS), and other emerging innovations.
• Coordinate capacity-building initiatives for NGO staff, District Fisheries Officers (DFOs), farmer organizations, and strategic partners.
• Provide technical guidance and quality assurance for project implementation activities conducted by local partners.
• Review and provide feedback on field intervention reports, quarterly reports, annual reports, and technical documentation.
• Support the identification, documentation, and dissemination of best practices, success stories, and lessons learned.
• Facilitate stakeholder engagement and knowledge-sharing platforms among implementing partners.
• Proactively contribute ideas and technical recommendations during internal meetings and external stakeholder engagements.
• Develop and operationalize criteria for the establishment and management of demonstration farms that promote climate-smart aquaculture practices and technologies.

Oversee the implementation and management of Local Subsidy Agreements (LSA) contracts

• Develop, review, and track Terms of Reference (ToRs), work plans, deliverables, and performance indicators for contracted NGOs.
• Monitor implementation progress against contractual obligations and agreed deliverables.
• Serve as the liaison between GIZ-SAF, NGOs, District Fisheries Offices, and other stakeholders throughout implementation.
• Facilitate capacity-building measures on local subsidy contract management, procurement compliance, financial accountability, and reporting requirements.
• Develop and maintain contract tracking systems to ensure timely implementation, reporting, and disbursement of funds.
• Monitor partner compliance with contractual provisions and donor requirements.
• Support contract amendment processes where required.
• Identify implementation bottlenecks and recommend corrective actions.
• Review and assess technical and financial proposals submitted by NGOs and implementing partners.
• Review budgets for accuracy, eligibility, cost-effectiveness, and alignment with project objectives and donor requirements.
• Prepare and compile contract documentation for processing by the Country Office and relevant approval authorities.
• Support due diligence assessments and partner capacity assessments prior to contract award.
• Coordinate the preparation, review, and amendment of Local Subsidy Agreements and associated documentation.
• Monitor implementation progress against approved work plans, budgets, and contractual obligations.
• Review partner financial and technical reports to ensure compliance with GIZ regulations and contractual requirements.
• Verify supporting documentation and expenditure reports before recommending disbursements.
• Track contract milestones, deliverables, reporting deadlines, and payment schedules.
• Support liquidation reviews and verification of expenditures submitted by implementing partners.
• Identify compliance risks, implementation challenges, and financial irregularities, and recommend corrective measures.
• Facilitate regular contract performance review meetings with implementing partners.
• Ensure that audit recommendations and compliance findings are adequately addressed and followed up.
• Maintain complete and organized contract files in accordance with GIZ documentation standards.
• Support procurement, financial management, and safeguarding compliance among implementing partners.
• Provide technical backstopping to partners to improve contract implementation performance.
• Prepare management updates and contract performance summaries for project management and donors.
• Contribute to strengthening accountability, transparency, and value-for-money principles in all Local Subsidy Agreements.

Develop, adapt and implement the project monitoring system

• Establish, adapt, and implement project monitoring and evaluation tools and systems.
• Guide implementing partners in data collection, data quality assurance, data analysis, documentation, and report writing.
• Align project monitoring systems with global programme monitoring frameworks and donor reporting requirements.
• Maintain and regularly update project results frameworks, indicator tracking tables, and results matrices.
• Upload and maintain project data in the GIZ Data Management System (DMS) and other approved databases.
• Coordinate and support short-term experts, evaluations, assessments, and missions from Germany and other steering structures.
• Conduct training and coaching on M&E systems for project staff and partners.
• Develop the project results model and facilitate orientation sessions for implementing NGOs to ensure a common understanding of the results framework, indicators, and reporting processes.
• Aggregate, clean, analyze, and interpret project data from multiple sources.
• Conduct regular field monitoring visits to verify implementation progress and data quality.
• Coordinate project documentation and evidence collection for reporting and learning purposes.
• Support preparation and implementation of baseline studies, surveys, assessments, evaluations, and impact studies.
• Guide external consultants undertaking studies and surveys on behalf of the project.
• Prepare periodic reports for management, donors, and steering units.
• Support the Team Leader in preparing annual reports and BMZ reporting requirements.
• Contribute to knowledge management and learning activities within the project.

REQUIRED QUALIFICATIONS AND COMPETENCES

I. Qualifications

• Master’s degree in Aquaculture, Fisheries, Agriculture, Agribusiness, Rural Development, Monitoring & Evaluation, Development Studies, or a related field.
• A Bachelor’s degree in a relevant field combined with substantial relevant professional experience may be considered.
• Sound knowledge of climate-smart aquaculture, Hatchery operations, capacity development, project management, and results-based monitoring.
• Experience with data collection, analysis, and reporting tools such as KoboToolbox, ODK, SPSS, STATA, Power BI, or similar platforms is an advantage.
• Proficiency in Microsoft Office applications
• Excellent command of written and spoken English and Chichewa.

II. Professional Experience

• At least five 5 years of relevant experience in aquaculture, agriculture, rural development, or related sectors.
• Proven experience in coordinating technical training, capacity-building initiatives, and extension approaches.
• Experience managing partnerships, grants, Local Subsidy Agreements (LSAs), or similar contractual mechanisms.
• Demonstrated experience in project monitoring and evaluation, data management, reporting, and results tracking.
• Experience working with NGOs, government institutions, donor-funded programme, and multi-stakeholder partnerships.

III. Personal and Interpersonal Competencies (Soft Skills)

• Strong analytical, organizational, and problem-solving skills.
• Excellent communication, facilitation, and report-writing skills.
• Strong stakeholder engagement, partnership management, and teamwork abilities.
• High level of integrity, accountability, and attention to detail.
• Ability to work independently, manage multiple priorities, and deliver results under pressure.
• Results-oriented, proactive, and adaptable, with the ability to work in dynamic and multicultural environments.

• Guide four National NGOs in developing and implementing technical aquaculture training curricula and scripts for fish farmers and Trainers of Trainers (ToTs), with emphasis on climate-smart aquaculture, resilience, and adaptation.
• Facilitate the development and implementation of dissemination strategies for innovative technologies and approaches, including Chitofu 3-in-1 technology, intermittent harvesting, Aquaculture Business School (ABS), and other emerging innovations.
• Coordinate capacity-building initiatives for NGO staff, District Fisheries Officers (DFOs), farmer organizations, and strategic partners.
• Provide technical guidance and quality assurance for project implementation activities conducted by local partners.
• Review and provide feedback on field intervention reports, quarterly reports, annual reports, and technical documentation.
• Support the identification, documentation, and dissemination of best practices, success stories, and lessons learned.
• Facilitate stakeholder engagement and knowledge-sharing platforms among implementing partners.
• Proactively contribute ideas and technical recommendations during internal meetings and external stakeholder engagements.
• Develop and operationalize criteria for the establishment and management of demonstration farms that promote climate-smart aquaculture practices and technologies.
• Develop, review, and track Terms of Reference (ToRs), work plans, deliverables, and performance indicators for contracted NGOs.
• Monitor implementation progress against contractual obligations and agreed deliverables.
• Serve as the liaison between GIZ-SAF, NGOs, District Fisheries Offices, and other stakeholders throughout implementation.
• Facilitate capacity-building measures on local subsidy contract management, procurement compliance, financial accountability, and reporting requirements.
• Develop and maintain contract tracking systems to ensure timely implementation, reporting, and disbursement of funds.
• Monitor partner compliance with contractual provisions and donor requirements.
• Support contract amendment processes where required.
• Identify implementation bottlenecks and recommend corrective actions.
• Review and assess technical and financial proposals submitted by NGOs and implementing partners.
• Review budgets for accuracy, eligibility, cost-effectiveness, and alignment with project objectives and donor requirements.
• Prepare and compile contract documentation for processing by the Country Office and relevant approval authorities.
• Support due diligence assessments and partner capacity assessments prior to contract award.
• Coordinate the preparation, review, and amendment of Local Subsidy Agreements and associated documentation.
• Monitor implementation progress against approved work plans, budgets, and contractual obligations.
• Review partner financial and technical reports to ensure compliance with GIZ regulations and contractual requirements.
• Verify supporting documentation and expenditure reports before recommending disbursements.
• Track contract milestones, deliverables, reporting deadlines, and payment schedules.
• Support liquidation reviews and verification of expenditures submitted by implementing partners.
• Identify compliance risks, implementation challenges, and financial irregularities, and recommend corrective measures.
• Facilitate regular contract performance review meetings with implementing partners.
• Ensure that audit recommendations and compliance findings are adequately addressed and followed up.
• Maintain complete and organized contract files in accordance with GIZ documentation standards.
• Support procurement, financial management, and safeguarding compliance among implementing partners.
• Provide technical backstopping to partners to improve contract implementation performance.
• Prepare management updates and contract performance summaries for project management and donors.
• Contribute to strengthening accountability, transparency, and value-for-money principles in all Local Subsidy Agreements.
• Establish, adapt, and implement project monitoring and evaluation tools and systems.
• Guide implementing partners in data collection, data quality assurance, data analysis, documentation, and report writing.
• Align project monitoring systems with global programme monitoring frameworks and donor reporting requirements.
• Maintain and regularly update project results frameworks, indicator tracking tables, and results matrices.
• Upload and maintain project data in the GIZ Data Management System (DMS) and other approved databases.
• Coordinate and support short-term experts, evaluations, assessments, and missions from Germany and other steering structures.
• Conduct training and coaching on M&E systems for project staff and partners.
• Develop the project results model and facilitate orientation sessions for implementing NGOs to ensure a common understanding of the results framework, indicators, and reporting processes.
• Aggregate, clean, analyze, and interpret project data from multiple sources.
• Conduct regular field monitoring visits to verify implementation progress and data quality.
• Coordinate project documentation and evidence collection for reporting and learning purposes.
• Support preparation and implementation of baseline studies, surveys, assessments, evaluations, and impact studies.
• Guide external consultants undertaking studies and surveys on behalf of the project.
• Prepare periodic reports for management, donors, and steering units.
• Support the Team Leader in preparing annual reports and BMZ reporting requirements.
• Contribute to knowledge management and learning activities within the project.

• Sound knowledge of climate-smart aquaculture, Hatchery operations, capacity development, project management, and results-based monitoring.
• Experience with data collection, analysis, and reporting tools such as KoboToolbox, ODK, SPSS, STATA, Power BI, or similar platforms is an advantage.
• Proficiency in Microsoft Office applications
• Excellent command of written and spoken English and Chichewa.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication, facilitation, and report-writing skills.
• Strong stakeholder engagement, partnership management, and teamwork abilities.
• High level of integrity, accountability, and attention to detail.
• Ability to work independently, manage multiple priorities, and deliver results under pressure.
• Results-oriented, proactive, and adaptable, with the ability to work in dynamic and multicultural environments.

• Master’s degree in Aquaculture, Fisheries, Agriculture, Agribusiness, Rural Development, Monitoring & Evaluation, Development Studies, or a related field.
• A Bachelor’s degree in a relevant field combined with substantial relevant professional experience may be considered.