OVERVIEW

Kamuzu Academy is inviting applications from suitably qualified and experienced candidates to fill various available positions.

About Kamuzu Academy

Kamuzu Academy is a selective, co-educational boarding school for students aged 11 to 18 years, following the Cambridge International Examinations (CIE) curriculum. Located on a beautiful, purpose-built campus approximately 2.5 hours north of Malawi’s capital city, Lilongwe, the Academy offers exceptional academic, recreational, and sporting facilities.

We are a well-resourced international school with a long-standing reputation for academic excellence. At Kamuzu Academy, we place each student’s success at the heart of our mission. With our dedicated team of teachers, motivated students, and supportive community, the Academy provides a rewarding and inspiring environment in which to teach and learn.

Kamuzu Academy is committed to safeguarding and promoting the welfare of children and questions will be asked at interview to assess the suitability of candidates to work with our children. Our Safeguarding and Child Protection Policy can be accessed from the Academy’s website.

Estate Management Officer

Job Summary

The Estate Management Officer is responsible for the effective planning, coordination, and management of Kamuzu Academy’s physical infrastructure and estate services. The role ensures a safe, functional, clean, and conducive environment for staff, students, and visitors by overseeing maintenance, security, housekeeping, landscaping, waste management, and outsourced services.

The EMO works closely with the Bursar and other support functions to ensure efficient use of resources, compliance with institutional standards, and sustainability of infrastructure assets.

Key Responsibilities

• Coordinate and supervise all estate-related functions of the academy.
• Manage contracts for outsourced estate and facilities management services.
• Develop terms of reference (TORs), service level agreements (SLAs), and performance indicators for service providers.
• Monitor contractor performance and recommend corrective actions where necessary.
• Work closely with the Financial Controller to plan, prioritize, and implement estate-related activities.
• Prepare and submit monthly and ad-hoc reports on estate operations, infrastructure status, and maintenance activities.
• Supervise day-to-day operations of maintenance, housekeeping, landscaping, and related teams.
• Manage staff deployment, schedules, leave planning, and duty rosters.
• Oversee space utilization, room bookings, and facility usage to ensure optimal efficiency.
• Supervise all maintenance, repair, and renovation works for buildings, utilities, and surrounding grounds.
• Ensure timely response to maintenance requests and emergencies.
• Assess, inspect, and certify completed works to ensure quality, safety, and compliance with specifications.
• Prepare Bills of Quantities (BoQs) for estate development, renovations, and maintenance projects.
• Maintain accurate records and a comprehensive infrastructure and asset database for the academy.
• Ensure compliance with health, safety, environmental, and statutory regulations.
• Promote a safe working and learning environment across the institution.
• Participate in risk assessments and implement preventive maintenance programs.

Qualifications and Experience

• Bachelor’s degree in Estate Management, Facilities Management, Civil Engineering, Construction Management, Quantity Surveying, or a related field.
• Professional certification in estate or facilities management is an added advantage.
• Minimum of 5 years’ relevant experience in estate or facilities management.
• Proven experience in supervising maintenance teams and managing outsourced service providers.
• Experience in budgeting, project coordination, and infrastructure maintenance.
• Strong leadership, communication, and problem-solving skills
• Computer literacy and familiarity with asset management systems

• Coordinate and supervise all estate-related functions of the academy.
• Manage contracts for outsourced estate and facilities management services.
• Develop terms of reference (TORs), service level agreements (SLAs), and performance indicators for service providers.
• Monitor contractor performance and recommend corrective actions where necessary.
• Work closely with the Financial Controller to plan, prioritize, and implement estate-related activities.
• Prepare and submit monthly and ad-hoc reports on estate operations, infrastructure status, and maintenance activities.
• Supervise day-to-day operations of maintenance, housekeeping, landscaping, and related teams.
• Manage staff deployment, schedules, leave planning, and duty rosters.
• Oversee space utilization, room bookings, and facility usage to ensure optimal efficiency.
• Supervise all maintenance, repair, and renovation works for buildings, utilities, and surrounding grounds.
• Ensure timely response to maintenance requests and emergencies.
• Assess, inspect, and certify completed works to ensure quality, safety, and compliance with specifications.
• Prepare Bills of Quantities (BoQs) for estate development, renovations, and maintenance projects.
• Maintain accurate records and a comprehensive infrastructure and asset database for the academy.
• Ensure compliance with health, safety, environmental, and statutory regulations.
• Promote a safe working and learning environment across the institution.
• Participate in risk assessments and implement preventive maintenance programs.

• Strong leadership skills
• Strong communication skills
• Strong problem-solving skills
• Computer literacy
• Familiarity with asset management systems

• Bachelor’s degree in Estate Management, Facilities Management, Civil Engineering, Construction Management, Quantity Surveying, or a related field.
• Professional certification in estate or facilities management is an added advantage.