MILANZI INTERIORS

JOB VACANCY

Milanzi Interiors is seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative and executive support. The ideal candidate must possess exceptional organizational, communication, and coordination skills, with the ability to work in a fast-paced and high-pressure environment while maintaining professionalism, confidentiality, and attention to detail.Malawi business directory

KEY RESPONSIBILITIES

Executive and Administrative Support

• Manage and coordinate the CEO’s calendar, meetings, appointments, and daily schedule
• Schedule departmental meetings and follow up on action points with teams
• Coordinate site visit schedules and project-related meetings
• Prepare meeting packs, reports, presentations, and executive documents
• Take professional meeting minutes and circulate follow-ups
• Track approvals, signatures, and pending executive matters
• Manage reminders, deadlines, and important timelines

Travel & Event Coordination

• Coordinate travel bookings, hotel reservations, and flight arrangements
• Manage conference applications, registrations, and executive events
• Coordinate logistics for business meetings and executive engagements

Business Coordination & Research

• Research and identify business opportunities, tenders, conferences, and industry events.
• Coordinate with client personal assistants, executives, and external stakeholders.
• Follow up with staff and departments to ensure tasks and deadlines are met.
• Support the CEO with day-to-day executive coordination and operational follow-ups.

MINIMUM REQUIREMENTS

• Minimum of 6 years’ experience in an Executive Assistant, Personal Assistant, or senior administrative role
• With a Bachelor’s Degree in Business Administration, Management, Communications, or related field
• Strong written and verbal communication skills
• Exceptional organizational and multitasking abilities
• High level of confidentiality and professionalism
• Ability to work independently and under pressure
• Strong attention to detail and problem-solving skills
• Excellent time management and follow-up skills
• Proficiency in Microsoft Office, Google Workspace, and digital scheduling tools
• Ability to coordinate multiple priorities in a fast-paced environment

Personal Attributes

• Mature, proactive, and highly dependable
• Strong executive presence and professionalism
• Ability to think ahead and anticipate needs
• Solution-oriented with a strong sense of urgency
• Able to maintain composure under pressure
• Highly organized and detail-oriented

• Manage and coordinate the CEO’s calendar, meetings, appointments, and daily schedule
• Schedule departmental meetings and follow up on action points with teams
• Coordinate site visit schedules and project-related meetings
• Prepare meeting packs, reports, presentations, and executive documents
• Take professional meeting minutes and circulate follow-ups
• Track approvals, signatures, and pending executive matters
• Manage reminders, deadlines, and important timelines
• Coordinate travel bookings, hotel reservations, and flight arrangements
• Manage conference applications, registrations, and executive events
• Coordinate logistics for business meetings and executive engagements
• Research and identify business opportunities, tenders, conferences, and industry events.
• Coordinate with client personal assistants, executives, and external stakeholders.
• Follow up with staff and departments to ensure tasks and deadlines are met.
• Support the CEO with day-to-day executive coordination and operational follow-ups.

• Strong written and verbal communication skills
• Exceptional organizational and multitasking abilities
• High level of confidentiality and professionalism
• Ability to work independently and under pressure
• Strong attention to detail and problem-solving skills
• Excellent time management and follow-up skills
• Proficiency in Microsoft Office, Google Workspace, and digital scheduling tools
• Ability to coordinate multiple priorities in a fast-paced environment
• Mature, proactive, and highly dependable
• Strong executive presence and professionalism
• Ability to think ahead and anticipate needs
• Solution-oriented with a strong sense of urgency
• Able to maintain composure under pressure
• Highly organized and detail-oriented

• Minimum of 6 years’ experience in an Executive Assistant, Personal Assistant, or senior administrative role
• Bachelor’s Degree in Business Administration, Management, Communications, or related field