About Villagereach VillageReach transforms health care delivery to reach everyone. We are driven by a vision of a world where each person has the health care needed to thrive. VillageReach’s goal is to reduce inequities in access to quality primary health care for 350 million people by 2030. We work with governments, the private sector, partners and communities to build responsive primary health care systems that deliver health products, information and services to the most under-reached. As a locally driven and globally connected organization, VillageReach has offices in the Democratic Republic of Congo, Kenya, Ivory Coast, Malawi, Mozambique and the United States.

Summary Project background VillageReach Malawi, is looking for a Family Planning Supply Chain Project Coordinator to lead implementation of a family planning supply chain strengthening initiative towards the objectives below:

• Strengthen family planning commodity planning, forecasting, and quantification through the use of accurate data from existing supply chain and family planning data systems
• Strengthen use and improve functionality of existing FP commodity stock management Information Systems, and
• Build capacity of national and sub national level family planning, commodity management teams, task teams, and community structures

The envisioned outcomes for this work include: National and district level FP commodity planning, forecasting, and quantification strengthened through use of accurate data; Family planning commodities end to end data visibility strengthened to support both planning and management processes and Targeted health workers and FP commodity management teams and structures strengthened to improve FP commodity oversight and tracking.

The contracting of this role is subject to availability of funding. Role Description Essential Duties and Responsibilities are outlined below. Other duties, responsibilities, and activities may change or be assigned at any time.

Program Management and Program Quality (60%) The FP supply chain Coordinator shall ensure high quality of program implementation by undertaking the following roles:

• Lead day-to-day programmatic planning and implementation for the FP supply chain strengthening project
• Coordinate and support the execution of project activities, working closely with technical counterparts within VillageReach Malawi, and global team members to ensure quality and timely execution of activities against defined work plans.
• Update project work plans as agreed by the project team and provide inputs to prepare for quarterly project reviews and reporting in line with VillageReach Malawi country office schedule.
• Under supervision of Senior Manager-Access to health products, lead and support all field work implementation at subnational level, including coordination with relevant stakeholders as needed to complete the scope of work
• Prepare update reports for submission as required by the donor, VillageReach global team members, project Award Manager and VillageReach Malawi management.
• Provide regular feedback to immediate supervisor and coordinate and collaborate with other VillageReach team members ensuring cross coordination and complementarity of VillageReach Malawi program activities.
• In collaboration with Senior Manager-Access to Health Products, provide required oversight to national and district level stakeholders (if relevant), ensuring high quality delivery of planned activities

Partnership Management (10%)

• In collaboration with the Senior Manager-Access to Health Products, build and manage relationships with the Ministry of Health, relevant District Health Offices, health facilities to ensure effective collaboration and partnership in the implementation of the project.
• Coordinate with VillageReach’s implementing partners to ensure strong collaboration and timely completion of all projects’ deliverables.
• Represent VillageReach at relevant HTSS and RHD technical meetings and other applicable meetings and initiatives.
• In collaboration with the Senior Manager-Access to Health Products, develop and make effective project presentations on behalf of VillageReach to MoH, donor and INGO partners to share progress, findings and advocate for the project scale up and extension (where applicable).

Business Development (10%)

• Collaborate with the Senior Manager-Access to Health Products to support resource mobilization for extension of the scope and time of the project or any other related work
• Contribute to development of concept notes/proposals for new business development for VillageReach Malawi in the public health supply chain management ecosystem based on experiences and knowledge gained from the project.

Budget Management, Monitoring, Evaluation and Learning (ME&L) (20%)

• Provide the Senior Manager-Access to Health Products with support to monitor donor programmatic and financial compliance requirements to ensure efficiency in achieving donor deliverables.
• Comply with and support internal VillageReach program reporting cycle by presenting and submitting quarterly reports, monthly dashboard reviews, annual reports and requested program performance data on time
• Manage budget indicated by Senior Manager-Access to Health Products such that activities stay within allocated ceilings, and proactively communicate related concerns and solutions to Senior Manager-Access to Health Products, as needed
• In collaboration with the Malawi Finance and Administration team and program supervisors, prepare and timely submit monthly budget projections, activity procurement requests, liquidations and updates on project performance and burn rates.

Other

• Support implementation of other related VillageReach projects aligned to incumbent’s technical expertise.
• Perform any other duties as may be assigned by the supervisor.

This position reports to the Senior Manager-Access to Health Products and ultimately to the VillageReach Malawi Country Director. The incumbent will collaborate and coordinate with the Senior Manager-Access to Health Products to ensure programmatic alignment and for performance reporting and monitoring. This role will also collaborate with other VillageReach Managers and with global team staff based in the Africa region and in the United States. This position will be based in Malawi.

Competencies: VillageReach has ten (10) Organizational Competencies that describe how we work together and get things done that are grouped into three strategic areas of Achieving Great Results, Setting Direction and, Bringing Others With you. For a full description, please download our Organizational Competency document.

Achieving Great Results:

• Risk Taking and Innovation
• Key Behaviors: Comfort with ambiguity, curiosity, adaptability, unconstrained and undeterred creativity, resourcefulness
• Business Judgement
• Key Behaviors: Getting to root causes, understanding environment, navigating complexity and ambiguity, entrepreneurial energy
• Building Strong Teams
• Key Behaviors: Trust in Subject Matter Experts (SME’s); radical candor to resolve conflict, hold each other accountable as colleagues, focused on results, commitment to mission

Setting Direction:

• Compelling Communication
• Key Behaviors: Clear and evidence-based communication, audience adaptability, curious listener
• Resilient Self Leadership
• Key Behaviors: Self-aware, plan how one shows up, emotionally intelligent, use one’s own agency and takes accountability
• Stewardship and Personal Alignment
• Key Behaviors: Take ownership, display ethical conduct, effective at resource management, alignment of personal objectives with organizational goals and mission, focus on continuous improvement and sustainability

Bringing Others with You:

• Influencing Leadership
• Key Behaviors: Cultivate trust, influences to make change, navigate the matrix structure
• Radical Partnership
• Key Behaviors: Share information and credit, address conflict, increase impact through collaboration, political and contextual awareness
• Cultivates a Growth Mindset
• Key Behaviors: Seek out diverse input, demonstrate flexibility in thinking and curiosity, embrace challenges, demonstrate persistence, seek learning opportunities
• Cultural Intelligence and Inclusion
• Key Behaviors: Continuous learning and ally-ship across cultural lines, challenge prejudice and bias, modeled in one’s own behavior

Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsibilities: This position has no formal supervisory responsibilities. However, the position will provide oversight on activities especially involving district and health centre staff that interface as needed by the project.

Education & Experience:

• Bachelors degree (or equivalent) in Pharmacy or Supply Chain management, or Public Health, or any other related field.
• 3-5 years’ experience implementing public health supply chain programs and some experience at management level. Higher experience in Family Planning programming is desirable
• A proven track record of leading successful implementation of activities in the public health sector in relation to public health supply chain programming.
• Prior experience with capacity building initiatives with government and partner stakeholders
• Strong understanding of public health programs, global health supply chain programming and its related challenges in the Malawi context
• Excellent interpersonal skills to effectively communicate with cross functional teams and external stakeholders
• Strong analytical skills and ability to make technical decisions, recommendations, and conclusions based on data.
• Experience in implementing and monitoring and evaluating progress of programs.
• Ability to work effectively in a busy, high-pressure and culturally diverse team environment
• Ability to prioritize workload and demonstrate outcomes on strict deadlines
• Strong oral and written communications skills

Other Qualifications:

• Established cultural competency in partnering with racial, cultural and linguistically diverse groups
• Demonstrated understanding of challenges with working in rural, underserved and low-income context; experience living in and/or working in a low-income country a plus
• Proficient in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) and comfortable in a fast-paced technical environment
• Ability to define and set priorities and solve problems
• Ability to thrive in a fast-paced organization and work with flexibility, efficiency, enthusiasm, diplomacy, and cultural sensitivity.
• High level of interpersonal communications skills to establish and maintain strong working relationships with colleagues, donors and partners and demonstrated experience in creating high-level collaborations.
• Excellent project management and organizational skills with willingness to tackle process challenges, develop tools, and reinforce internally
• Excellent writing skills with ability to translate complex information into clear language
• Fluent in Oral and written English and Chichewa

• Lead day-to-day programmatic planning and implementation for the FP supply chain strengthening project
• Coordinate and support the execution of project activities, working closely with technical counterparts within VillageReach Malawi, and global team members to ensure quality and timely execution of activities against defined work plans.
• Update project work plans as agreed by the project team and provide inputs to prepare for quarterly project reviews and reporting in line with VillageReach Malawi country office schedule.
• Under supervision of Senior Manager-Access to health products, lead and support all field work implementation at subnational level, including coordination with relevant stakeholders as needed to complete the scope of work
• Prepare update reports for submission as required by the donor, VillageReach global team members, project Award Manager and VillageReach Malawi management.
• Provide regular feedback to immediate supervisor and coordinate and collaborate with other VillageReach team members ensuring cross coordination and complementarity of VillageReach Malawi program activities.
• In collaboration with Senior Manager-Access to Health Products, provide required oversight to national and district level stakeholders (if relevant), ensuring high quality delivery of planned activities
• In collaboration with the Senior Manager-Access to Health Products, build and manage relationships with the Ministry of Health, relevant District Health Offices, health facilities to ensure effective collaboration and partnership in the implementation of the project.
• Coordinate with VillageReach’s implementing partners to ensure strong collaboration and timely completion of all projects’ deliverables.
• Represent VillageReach at relevant HTSS and RHD technical meetings and other applicable meetings and initiatives.
• In collaboration with the Senior Manager-Access to Health Products, develop and make effective project presentations on behalf of VillageReach to MoH, donor and INGO partners to share progress, findings and advocate for the project scale up and extension (where applicable).
• Collaborate with the Senior Manager-Access to Health Products to support resource mobilization for extension of the scope and time of the project or any other related work
• Contribute to development of concept notes/proposals for new business development for VillageReach Malawi in the public health supply chain management ecosystem based on experiences and knowledge gained from the project.
• Provide the Senior Manager-Access to Health Products with support to monitor donor programmatic and financial compliance requirements to ensure efficiency in achieving donor deliverables.
• Comply with and support internal VillageReach program reporting cycle by presenting and submitting quarterly reports, monthly dashboard reviews, annual reports and requested program performance data on time
• Manage budget indicated by Senior Manager-Access to Health Products such that activities stay within allocated ceilings, and proactively communicate related concerns and solutions to Senior Manager-Access to Health Products, as needed
• In collaboration with the Malawi Finance and Administration team and program supervisors, prepare and timely submit monthly budget projections, activity procurement requests, liquidations and updates on project performance and burn rates.
• Support implementation of other related VillageReach projects aligned to incumbent’s technical expertise.
• Perform any other duties as may be assigned by the supervisor.

• Comfort with ambiguity
• Curiosity
• Adaptability
• Unconstrained and undeterred creativity
• Resourcefulness
• Getting to root causes
• Understanding environment
• Navigating complexity and ambiguity
• Entrepreneurial energy
• Trust in Subject Matter Experts (SME’s)
• Radical candor to resolve conflict
• Holding each other accountable as colleagues
• Focused on results
• Commitment to mission
• Clear and evidence-based communication
• Audience adaptability
• Curious listener
• Self-aware
• Plan how one shows up
• Emotionally intelligent
• Use one’s own agency and takes accountability
• Take ownership
• Display ethical conduct
• Effective at resource management
• Alignment of personal objectives with organizational goals and mission
• Focus on continuous improvement and sustainability
• Cultivate trust

• Experience in leading day-to-day programmatic planning and implementation.
• Experience in coordinating and supporting project activities.
• Experience in updating project work plans and preparing reports.
• Experience in leading and supporting field work implementation at subnational level.
• Experience in preparing update reports for donors and management.
• Experience in providing feedback to supervisors and collaborating with team members.
• Experience in providing oversight to national and district level stakeholders.
• Experience in building and managing relationships with government ministries, district health offices, and health facilities.
• Experience in coordinating with implementing partners.
• Experience in representing an organization at technical meetings.
• Experience in developing and making project presentations.
• Experience in supporting resource mobilization.
• Experience in contributing to concept notes/proposals.
• Experience in monitoring donor programmatic and financial compliance requirements.
• Experience in complying with program reporting cycles.
• Experience in managing budgets and ensuring activities stay within allocated ceilings.
• Experience in preparing budget projections, procurement requests, and liquidations.
• Experience in supporting implementation of related projects.