JOB PURPOSE:

Working alongside a Finance Officer, the Finance Assistant will be responsible for supporting our strategic plan operationalization through contributing to financial expertise and knowledge of daily finance accounting procedures.

This role also requires the provision of day-to-day office administration for staff, operations and processes in supporting the Finance and Administration Manager, as well as the Executive Director.

AREAS OF KEY RESPONSIBILITIES:

• Making daily payments of approved transactions and maintaining accurate finance records, including filing and organizing of finance documents for easy retrieval.
• Review expense reports (travel expense reports, and operational expense reports for accuracy and completeness
• Ensuring that expense reports have been fully approved before effecting payments
• Preparing payment vouchers with proper supporting documentation and recording them in daily cashbook
• Supporting accurate tracking of expenditure against project budgets by ensuring that all financial records are properly filed and maintained
• Maintaining an up-to-date record of expenditure against project budgets in QuickBooks
• Supporting the Finance Officer and FAM to complete accurate internal and external financial statements and reports
• Supporting the Finance Officer and FAM to conduct periodic internal audits
• Preparing monthly reconciliation of LCD Malawi bank accounts and petty cashMalawi employment news
• Managing routine payments to key suppliers, including for internet and telephone costs, stationery, and rent
• Participating in preparing for the external audit
• Ensuring compliance with procurement procedures as per LCD Malawi policies and procedures and acceptable good practice

Other Responsibilities

• Representing LCDM at external events and meetings as required
• Any other duties as requested by both the Finance Officer and FAM or Management

• Making daily payments of approved transactions and maintaining accurate finance records, including filing and organizing of finance documents for easy retrieval.
• Review expense reports (travel expense reports, and operational expense reports for accuracy and completeness
• Ensuring that expense reports have been fully approved before effecting payments
• Preparing payment vouchers with proper supporting documentation and recording them in daily cashbook
• Supporting accurate tracking of expenditure against project budgets by ensuring that all financial records are properly filed and maintained
• Maintaining an up-to-date record of expenditure against project budgets in QuickBooks
• Supporting the Finance Officer and FAM to complete accurate internal and external financial statements and reports
• Supporting the Finance Officer and FAM to conduct periodic internal audits
• Preparing monthly reconciliation of LCD Malawi bank accounts and petty cashMalawi employment news
• Managing routine payments to key suppliers, including for internet and telephone costs, stationery, and rent
• Participating in preparing for the external audit
• Ensuring compliance with procurement procedures as per LCD Malawi policies and procedures and acceptable good practice
• Representing LCDM at external events and meetings as required
• Any other duties as requested by both the Finance Officer and FAM or Management