Family Planning Association of Malawi (FPAM) is a local, non-governmental organization providing youth friendly sexual and reproductive health rights, information, and services. FPAM compliments the government of Malawi in improving the health status of all people in Malawi. FPAM’s vision is a Malawian society with access to quality and comprehensive sexual and reproductive health services and information.

FPAM is looking for suitably qualified candidates to fill the following vacant position.

The role of the Finance Officer is to assist in developing and maintain strong and effective financial management systems and internal control systems while capturing, updating and reconciling financial records.

Qualifications or requirements (e.g., education, skills)

• Degree in Accounting or equivalent obtained from a reputable institution.

Experience needed

• At least 3 years’ post qualification experience in a busy donor funded organization.
• Hands-on knowledge of sage or any accounting software is desirable.
• Experience in managing donor funded projects is a must.
• Ability to work with minimum supervision.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

NOTE: Due to volumes of applications we receive, only shortlisted applicants will be acknowledged and that FPAM does not require applicants to pay any money at whatever stage of the recruitment and selection process and have not retained any agent in connection with recruitment. FPAM is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. FAM is an equal opportunity employer.

• Assisting in the preparation of budgets.
• Reconciling daily, monthly and yearly transactions.
• Preparing payments by verifying documents and requesting disbursements.
• Preparing special financial reports by collecting, analyzing and summarizing information.
• Posting data into SAGE Accounting package on Daily basis.
• Checking and verification of all cash liquidation from FPAM staff.
• Ensure adherence to approved financial policies and procedures, as well as donor requirements.
• Reviewing payments, advances, inter-office charges, cash and bank reconciliations based on proper supporting documentation on regular basis.
• Being a point of contact with other departments on financial and accounting matters
• Adhere to all safeguarding policies and principles while executing his/her duties.

• Sage accounting software
• Financial management systems
• Internal control systems
• Budget preparation
• Transaction reconciliation
• Payment preparation
• Financial reporting
• Cash liquidation verification
• Adherence to financial policies and procedures
• Donor requirement compliance
• Payment review
• Advance review
• Inter-office charge review
• Cash and bank reconciliation
• Communication with other departments
• Safeguarding policies adherence
• Minimum supervision work ability

• Degree in Accounting or equivalent obtained from a reputable institution.