Overview

PBM Construction Company Limited is hiring. We are excited to have these vacancies in our organization specifically designed to have you!

VACANCY: FINANCE AND ADMINISTRATION ASSISTANT

Responsibilities

• Act as the point of contact among executive, employee, clients and other external partners.
• Manage information flow in timely and accurate manner.
• Make travel and accommodation arrangements for employees
• Format information for internal and external communication-memos, emails, presentations and reports.
• Take notes during meetings including preparing minutes and sharing to stakeholders.
• Draft, review and send communication on behalf of company
• Organize and prepare for meetings, including gathering documents and attending to logistics of meeting in advance
• Manage information flow in timely and accurate manner.
• Setup meetings.
• Ensure all office facilities (utilities, IT, stationery, copier/printer usage) are functioning
• Maintaining stock levels to prevent supply shortages.
• Prepare administration weekly and monthly budgets.
• Processing invoices
• Reconciling bank statements
• Recording accounts payable and accounts receivable
• Preparing monthly, quarterly and annual financial reports
• Dealing with payroll, expenses and VAT

Eligibility Criteria Qualifications/Training

• Bachelor’s degree in administration, front office, and finance, or other related studies

Competencies and experience Essential:

• Minimum of 5 years of experience in a role very similar to this position
• High proficiency in use of software systems: Expertise in Quick books is a MUST

• Act as the point of contact among executive, employee, clients and other external partners.
• Manage information flow in timely and accurate manner.
• Make travel and accommodation arrangements for employees
• Format information for internal and external communication-memos, emails, presentations and reports.
• Take notes during meetings including preparing minutes and sharing to stakeholders.
• Draft, review and send communication on behalf of company
• Organize and prepare for meetings, including gathering documents and attending to logistics of meeting in advance
• Manage information flow in timely and accurate manner.
• Setup meetings.
• Ensure all office facilities (utilities, IT, stationery, copier/printer usage) are functioning
• Maintaining stock levels to prevent supply shortages.
• Prepare administration weekly and monthly budgets.
• Processing invoices
• Reconciling bank statements
• Recording accounts payable and accounts receivable
• Preparing monthly, quarterly and annual financial reports
• Dealing with payroll, expenses and VAT

• High proficiency in use of software systems: Expertise in Quick books is a MUST

• Bachelor’s degree in administration, front office, and finance, or other related studies