Background information about the job or company (e.g., role context, company overview)

The International Potato Center (CIP) is looking for a committed Finance and Administrative Assistant to provide finance and administrative support to CIP projects in Bvumbwe, Malawi.

CIP is part of the CGIAR global research partnership committed to transforming food, land, and water systems in a climate crisis. CIP's mission is to develop and share science-based innovations in potato, sweetpotato, and other root and tuber crops. CIP partners with organizations in over 20 countries in Africa, Asia, and Latin America to strengthen agri-food systems and provide economic, social, and nutritional benefits, especially for women and youth.

About the Initiative:

CIP is implementing a four-year project on Market-led Transformation of the Root and Tuber Crops Subsector in Malawi (RTC MARKET) program, 2023 – 2027. The goal of the project is to sustainably increase the contribution of the RTC subsector to the national economy, food and nutrition security, incomes, and employment creation through commercialization of the subsector. The RTC-Market Project plans to reach at least 60,000 value chain actors with market-led interventions by end of the four years.

About the Role:

This position will provide finance and administrative support to CIP projects in the country office by performing a variety of administrative activities related to accounting, legal taxes and arranging with external suppliers to contribute to the accounting processing operations and cash management. This position reports to the Project Manager & Crop Management Specialist and will be based in Bvumbwe, Malawi.

Key Responsibilities:

Finance:

• Revise, verify and prepare the confirmation of bank movements and balances
• Organize and verify banking transactions to ensure they are being properly processed
• Help maintain documentation updated in relation to CIP's base information in public and private entities to contribute to the monitoring of assignments
• Keep updated file system and thus ensure the proper monitoring of information
• Support in generating requisitions and purchase orders corresponding to the department

Administration:

• Provide logistical and clerical support to projects in all administrative issues
• Support the procurement of goods and services as requested
• Assist in the proper recording of CIP assets or on assets management
• Comply with applicable health and safety CIP policies and procedures

Qualifications or requirements (e.g., education, skills)

What are we looking for?

• Bachelor's degree in economics, finance, accounting or administration
• 1 year of experience in similar positions, especially in treasury handling accounting systems
• Proficient experience in MS Office, especially Excel and software applications
• Experience working on procurement and logistics processes will be an advantage
• Outstanding writing and reporting skills
• Ability to organize department activities and processes
• Languages: Fluent in English and Chichewa

Core Competencies: Accountability, teamwork, integrity, innovation

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

What are we offering?

• One-year fixed term contract with possibility of renewal
• Competitive compensation package commensurate with experience
• Excellent working environment
• Work in an equal and diverse workplace

• Revise, verify and prepare the confirmation of bank movements and balances
• Organize and verify banking transactions to ensure they are being properly processed
• Help maintain documentation updated in relation to CIP's base information in public and private entities to contribute to the monitoring of assignments
• Keep updated file system and thus ensure the proper monitoring of information
• Support in generating requisitions and purchase orders corresponding to the department
• Provide logistical and clerical support to projects in all administrative issues
• Support the procurement of goods and services as requested
• Assist in the proper recording of CIP assets or on assets management
• Comply with applicable health and safety CIP policies and procedures

• Proficient experience in MS Office, especially Excel and software applications
• Outstanding writing and reporting skills
• Ability to organize department activities and processes
• Fluent in English and Chichewa

• Bachelor's degree in economics, finance, accounting or administration
• 1 year of experience in similar positions, especially in treasury handling accounting systems
• Experience working on procurement and logistics processes will be an advantage