ORGANIZATIONAL PROFILE:

Partners in Health (PIH) is a non-profit organization based in Boston, Massachusetts, USA, whose mission is to provide a preferential option for the poor in health care. Through service delivery, training, advocacy and research, PH works globally to bring the benefits of modern science to those most in need and to serve as an antidote to despair. PIH has programs in Haiti, Peru, Mexico, Russia, Rwanda, Lesotho, Malawi, Sierra Leone, Liberia, Kazakhstan and Boston.

PIH began working in Malawi in 2007, where today we support the Ministry of Health (MOH). Abwenzi Pa Za Umoyo (APZU) has its headquarters in Neno District with operations across the country.

We therefore seek to recruit suitably qualified and experienced candidates for the following positions;

POSITION SUMMARY

The Grants Writer / Resource Mobilisation Manager leads the full pre-award and award grant lifecycle by identifying funding opportunities, coordinating the Restricted Funding Process, developing strong and competitive proposals, and supporting grant contract reviews with legal, contracts, and institutional partnerships teams.

The incumbent will also drive resource mobilization with public, private, and foundation donors while working closely with senior management, technical teams, the Ministry of Health, donors, and partners to ensure projects align with national health priorities, organizational strategy, and high standards of evidence and innovation.

CORE RESPONSIBILITIES

Proposal Development

• Leads and manage the full proposal development process by coordinating proposal teams, guiding inputs from technical, operational, and M&E units, and ensuring a highly efficient workflow.
• Develops clear work plans, proactively track deliverables, and drive teams toward on-time, high-quality submissions that meet or exceed donor standards.
• Serves as the primary writing lead, ensuring exceptional quality, consistency, and accuracy across all proposal components, even under tight deadlines or simultaneous assignments.
• Manages cross-site (global office) communication with Public Sector Partnerships and Foundations teams, ensuring timely responses, well-defined workflows, and seamless collaboration across PH global teams or any other partner.
• Conducts and synthesizes discovery, scoping, and funding opportunity analyses; shares actionable intelligence with technical and leadership teams to support aligned decision-making.
• Drafts compelling, persuasive, and tailored concept notes, program briefs, pitch materials, teaming agreements and other donor and/or partner-facing communications that reflect PIH/APZU’s strategic priorities and capabilities
• Supports the Director in analyzing and advancing the fundraising pipeline, contributing to quarterly presentations to the Joint Management Team.
• Nurtures donor relationships by producing accurate, credible, and strategic communications that strengthen funding partnerships and open pathways for new grants.

Resource Mobilization

• Proactively forecasts, and analyzes potential funding opportunities, positioning intelligence, and partner landscapes to inform bidding and collaboration strategies.
• Contributes to the development of systems and metrics to better measure, evaluate, and strengthen resource mobilization efforts (cash and in-kind).
• Collaborates closely with donors, partners, and government entities to identify pre-bid activities and ensure APZU/PIH teams are well-prepared for timely, strategic engagement.
• Oversees or contribute to rigorous competitive analyses, assessing partner strengths/weaknesses and informing strategic decisions to strengthen proposal positioning.
• Supports SMT in developing targeted local, regional, and global engagement strategies aimed at identifying high-value funding agencies and securing resources through consortia, sub-grants, and both solicited and unsolicited opportunities.

Business Development

• Work with SMT to cultivate new strategic relationships with public and private sector funders, foundations, and corporations to broaden funding streams.
• Contribute to the development and execution of annual and multi-year business development strategies that leverage PH’s strengths and position the organization for long-term financial sustainability.

OTHER RESPONSIBILITIES

People & Performance Management

• Collaborates with APZU teams to foster a strong, high-performing grants environment characterized by professionalism, excellence, and continuous learning.
• Engages collaboratively with SMT and ELT through dotted reporting lines to support cross-organizational alignment and grant development success.
• Stays current with APZU strategies, programs, models, and data, maintaining strong working relationships with staff across all districts and departments.
• Identifies capacity gaps within teams and support skill-building, mentorship, and cross-team collaboration to strengthen internal grant development capabilities.
• Promote a culture of teamwork, accountability, and results-oriented performance.

Operational Oversight

• Manage grant development work plans and coordinate logistics collaboratively with PPAC and technical teams, ensuring timely, efficient, and high-quality execution.
• Liaise with procurement, communications, and logistics teams to guarantee timely support for PPAC activities and grant deliverables.
• Support Lilongwe office operations, contribute to budget planning, and participate in work plan development and review.

Research, Data & Quality Improvement

• Collaborate with M&E, Research and clinical teams to access, analyze, and apply data in ways that strengthen proposals and inform strategic programming.
• Lead or contribute to operational research, abstracts, presentations, and publications that enhance PH’s reputation and inform partnership or advocacy efforts.
• Participate in and help organize data review meetings and other strategic evidence-driven initiatives.

Resource Planning & Budget Oversight

• Contribute to the development of accurate and donor-compliant grant budgets that align with proposed work plans.
• Provide timely data and narrative inputs to support donor reporting and internal PPAC reporting systems.
• Participate in donor visits and contribute to proposal development processes as needed.

Partnerships & Stakeholder Engagement

• Support the building and nurturing strong, relationships with donors, technical partners, CSOs, government stakeholders, and multilateral/bilateral institutions.
• Represent APZU/PIH in relevant technical working groups, district coordination forums, and regional or international engagements as required.
• Collaborates with senior leadership, technical teams, and key stakeholders to ensure projects align with Ministry of Health priorities and organizational strategy, while reflecting evidence-based approaches, innovation, and research.

EXPECTED COMPETENCIES, ATTRIBUTES, AND BEHAVIORS

• Exceptional coordination and communication skills, with the ability to clearly conceptualize, articulate, and persuasively present funding needs to diverse donor audiences.
• Demonstrated excellence in technical and proposal writing, including the ability to translate complex health information into compelling, accurate, and donor-ready materials.
• Proven track-record in leading and coordinating successful proposal development, with strong organizational skills and an ability to consistently meet tight deadlines witho

• Leads and manage the full proposal development process by coordinating proposal teams, guiding inputs from technical, operational, and M&E units, and ensuring a highly efficient workflow.
• Develops clear work plans, proactively track deliverables, and drive teams toward on-time, high-quality submissions that meet or exceed donor standards.
• Serves as the primary writing lead, ensuring exceptional quality, consistency, and accuracy across all proposal components, even under tight deadlines or simultaneous assignments.
• Manages cross-site (global office) communication with Public Sector Partnerships and Foundations teams, ensuring timely responses, well-defined workflows, and seamless collaboration across PH global teams or any other partner.
• Conducts and synthesizes discovery, scoping, and funding opportunity analyses; shares actionable intelligence with technical and leadership teams to support aligned decision-making.
• Drafts compelling, persuasive, and tailored concept notes, program briefs, pitch materials, teaming agreements and other donor and/or partner-facing communications that reflect PIH/APZU’s strategic priorities and capabilities
• Supports the Director in analyzing and advancing the fundraising pipeline, contributing to quarterly presentations to the Joint Management Team.
• Nurtures donor relationships by producing accurate, credible, and strategic communications that strengthen funding partnerships and open pathways for new grants.
• Proactively forecasts, and analyzes potential funding opportunities, positioning intelligence, and partner landscapes to inform bidding and collaboration strategies.
• Contributes to the development of systems and metrics to better measure, evaluate, and strengthen resource mobilization efforts (cash and in-kind).
• Collaborates closely with donors, partners, and government entities to identify pre-bid activities and ensure APZU/PIH teams are well-prepared for timely, strategic engagement.
• Oversees or contribute to rigorous competitive analyses, assessing partner strengths/weaknesses and informing strategic decisions to strengthen proposal positioning.
• Supports SMT in developing targeted local, regional, and global engagement strategies aimed at identifying high-value funding agencies and securing resources through consortia, sub-grants, and both solicited and unsolicited opportunities.
• Work with SMT to cultivate new strategic relationships with public and private sector funders, foundations, and corporations to broaden funding streams.
• Contribute to the development and execution of annual and multi-year business development strategies that leverage PH’s strengths and position the organization for long-term financial sustainability.
• Collaborates with APZU teams to foster a strong, high-performing grants environment characterized by professionalism, excellence, and continuous learning.
• Engages collaboratively with SMT and ELT through dotted reporting lines to support cross-organizational alignment and grant development success.
• Stays current with APZU strategies, programs, models, and data, maintaining strong working relationships with staff across all districts and departments.
• Identifies capacity gaps within teams and support skill-building, mentorship, and cross-team collaboration to strengthen internal grant development capabilities.
• Promote a culture of teamwork, accountability, and results-oriented performance.
• Manage grant development work plans and coordinate logistics collaboratively with PPAC and technical teams, ensuring timely, efficient, and high-quality execution.
• Liaise with procurement, communications, and logistics teams to guarantee timely support for PPAC activities and grant deliverables.
• Support Lilongwe office operations, contribute to budget planning, and participate in work plan development and review.
• Collaborate with M&E, Research and clinical teams to access, analyze, and apply data in ways that strengthen proposals and inform strategic programming.
• Lead or contribute to operational research, abstracts, presentations, and publications that enhance PH’s reputation and inform partnership or advocacy efforts.
• Participate in and help organize data review meetings and other strategic evidence-driven initiatives.
• Contribute to the development of accurate and donor-compliant grant budgets that align with proposed work plans.
• Provide timely data and narrative inputs to support donor reporting and internal PPAC reporting systems.
• Participate in donor visits and contribute to proposal development processes as needed.
• Support the building and nurturing strong, relationships with donors, technical partners, CSOs, government stakeholders, and multilateral/bilateral institutions.
• Represent APZU/PIH in relevant technical working groups, district coordination forums, and regional or international engagements as required.
• Collaborates with senior leadership, technical teams, and key stakeholders to ensure projects align with Ministry of Health priorities and organizational strategy, while reflecting evidence-based approaches, innovation, and research.

• Exceptional coordination and communication skills, with the ability to clearly conceptualize, articulate, and persuasively present funding needs to diverse donor audiences.
• Demonstrated excellence in technical and proposal writing, including the ability to translate complex health information into compelling, accurate, and donor-ready materials.
• Proven track-record in leading and coordinating successful proposal development, with strong organizational skills and an ability to consistently meet tight deadlines witho

• Proven track-record in leading and coordinating successful proposal development, with strong organizational skills and an ability to consistently meet tight deadlines witho