Pothawira Health Center is located in the Salima District, approximately two miles from Msangu Market along the Senga Bay Road. The facility comprises a general outpatient clinic, a dedicated birthing unit, and a newly established state-of-the-art surgical center. Together, these services provide comprehensive, patient-centered care across a full spectrum of medical and surgical needs. Freelancework platform

Our surgical center is designed to deliver exceptional peri-operative care in an environment that is safe, efficient, and compassionate. We are committed to upholding the highest standards of clinical quality through evidence-based practice, continuous improvement, and rigorous safety protocols. Our organization values teamwork, integrity, and excellence, and we take pride in our highly collaborative interdisciplinary culture. Through this commitment, we strive to ensure that every patient receives dignified, timely, and world-class care.

Job Description:

We are seeking a highly organized and proactive Administrative Assistant to support Pothawira Health Center in all aspects of Human Resources operations. This role plays a vital part in ensuring smooth HR workflows, effective communication, and organizational excellence. The ideal candidate will thrive in a fast-paced, healthcare-oriented environment and maintain the highest level of professionalism and confidentiality.

Key Responsibilities:

• Process reference/background checks.
• Prepare offer letters and employment contracts
• Organize new employee orientation sessions.
• Prepare and manage onboarding materials and employee welcome kits.
• Coordinate interview schedules between candidates and hiring team.
• Respond to employee inquiries regarding HR policies, procedures, and programs.
• Preparation of HR reports, presentations, and metrics.
• Develop workflows and standard operating procedures for department.
• Help ensure compliance with labor laws and regulations
• Be a resource to applicants and employees relative to standard policies, benefits, and hiring processes
• Manage staff rosters, leave, and overtime authorizations in coordination with department heads.

Minimum requirements:

• Bachelors Degree in HR, Business or related field required.
• 4 years Human Resources experience required.
• Healthcare background preferred
• Ability to communicate effectively and appropriately in a wide variety of circumstances, both verbally and in writing.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.

Benefits:

• Pension
• Health insurance
• Work alongside USA-based experts
• Paid Time off
• Competitive pay and more

• Process reference/background checks.
• Prepare offer letters and employment contracts
• Organize new employee orientation sessions.
• Prepare and manage onboarding materials and employee welcome kits.
• Coordinate interview schedules between candidates and hiring team.
• Respond to employee inquiries regarding HR policies, procedures, and programs.
• Preparation of HR reports, presentations, and metrics.
• Develop workflows and standard operating procedures for department.
• Help ensure compliance with labor laws and regulations
• Be a resource to applicants and employees relative to standard policies, benefits, and hiring processes
• Manage staff rosters, leave, and overtime authorizations in coordination with department heads.

• Ability to communicate effectively and appropriately in a wide variety of circumstances, both verbally and in writing.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.

• Bachelors Degree in HR, Business or related field required.
• 4 years Human Resources experience required.
• Healthcare background preferred