About the Project

DT Global is currently implementing a development project in Malawi titled “Technical Assistance to PSD Support Agencies – Tikuze Malawi”, in collaboration with various government agencies.

DT Global is seeking a Project Assistant to support the team of experts mobilized in Lilongwe. The Project Assistant will report to the Team Leader on the field and the Project Manager at DT Global, and will work under the supervision of an Office Manager.

The position will commence on 20th January and run until the end of the project, approximately 48 months, with a 3-month probation period starting on the first day of employment.

Key Responsibilities

General Project Support and Financial Administration

Provide general administrative support to the Team Leader and DT Global staff

Facilitate clear and effective communication with the project Beneficiary

Maintain accurate records of timesheets for long-term and short-term experts

Assist with team meetings, including scheduling, coordination, and translation services

Arrange meetings, workshops, conferences, training sessions, and networking events

Liaise and negotiate with vendors, hotels, travel agencies, and transport providers for logistics and events

Support internal and external communications efforts

Prepare, package, and format project deliverables to ensure consistency and quality

HR, Logistics, and Financial Support

Manage HR records, including database maintenance

Manage weekend, public holiday, and home-based work requests

Arrange Key Expert (KE) and Non-Key Expert (NKE) travel when applicable

Arrange accommodation for KE and NKE when applicable

Maintain and update contact lists

Oversee the management of invoices

Organize and prepare documentation for six-monthly audits

Perform any other official duties as assigned by the Project Team Leader or DT Global Project Manager

Qualifications and Experience

Minimum of 2 years’ relevant experience in office management and financial administration, including budgeting and administrative support

Proven experience working with international and multicultural teams

Strong willingness to learn and grow with a proactive mindset

Solid knowledge of IT tools including Microsoft Outlook, Teams, Word, Excel, and other productivity software

Ability to work independently and meet deadlines with minimal supervision

Highly organized, responsible, and proactive, with excellent time management and attention to detail

Advanced proficiency in English

• Provide general administrative support to the Team Leader and DT Global staff
• Facilitate clear and effective communication with the project Beneficiary
• Maintain accurate records of timesheets for long-term and short-term experts
• Assist with team meetings, including scheduling, coordination, and translation services
• Arrange meetings, workshops, conferences, training sessions, and networking events
• Liaise and negotiate with vendors, hotels, travel agencies, and transport providers for logistics and events
• Support internal and external communications efforts
• Prepare, package, and format project deliverables to ensure consistency and quality
• Manage HR records, including database maintenance
• Manage weekend, public holiday, and home-based work requests
• Arrange Key Expert (KE) and Non-Key Expert (NKE) travel when applicable
• Arrange accommodation for KE and NKE when applicable
• Maintain and update contact lists
• Oversee the management of invoices
• Organize and prepare documentation for six-monthly audits
• Perform any other official duties as assigned by the Project Team Leader or DT Global Project Manager

• Microsoft Outlook
• Microsoft Teams
• Microsoft Word
• Microsoft Excel
• Other productivity software
• English proficiency

• Minimum of 2 years’ relevant experience in office management and financial administration, including budgeting and administrative support
• Proven experience working with international and multicultural teams
• Strong willingness to learn and grow with a proactive mindset
• Solid knowledge of IT tools including Microsoft Outlook, Teams, Word, Excel, and other productivity software
• Ability to work independently and meet deadlines with minimal supervision
• Highly organized, responsible, and proactive, with excellent time management and attention to detail
• Advanced proficiency in English