About our organization

Orant Charities Africa (OCA) is a non-governmental organization serving in rural communities of Malawi. It was founded and registered as an NGO in Malawi in 2014. OCA serves in Malawi through implementation of development programs. It operates in the following thematic areas; Healthcare, Water, Sanitation and Hygiene (WASH), Education, Agriculture, Business Development, and Energy and Environment. You may read further about Orant at https://www.orantcharitiesafrica.org. We are hiring the following positions:

Title: Procurement Officer

Reports to : Finance Manager

Location: Kasese – Dowa

Job Summary

The Procurement Officer will be responsible for managing procurement processes, ensuring timely acquisition of goods and services, and maintaining compliance with organizational and donor procurement policies. The individual is integral in ensuring cost-effectiveness of purchases and availability of goods and services for smooth running of the programmes. This position is also responsible for drafting procurement policies, tracking expenditure and ensuring all activities meet strict transparency and accountability standards.

Key Responsibilities

The job holder is expected to perform the following duties and responsibilities;

• Plan and execute procurement activities in line with organizational policies, procedures and legal requirements
• Prepare and issue purchase orders, request for Quotations/Proposals, bid documents, and contracts with suppliers/service providers
• Source and evaluate suppliers to ensure quality and cost-effectiveness
• Maintain accurate procurement records, documentation and supplier database
• Develop, review, and update t Procurement Policies, Manual and Standard Operating Procedures
• Monitor stock levels and coordinate with other teams
• Provide guidance to staff to ensure adherence to procurement policies, laws, and best practices
• Ensure transparency, fairness, and accountability in procurement processes
• Assist in tracking procurement budgets and expenditures
• Provide oversight in the movement and delivery of goods and services to various departments and project locations
• Conduct market surveys and price analyses
• Support audits and ensure compliance with donor and organizational requirements
• Coordinate with the Facilities department in disposal of assets inline with organisation polices

Qualifications and Experience

• Bachelor’s Degree in Procurement, Supply Chain Management, Business Administration or related field
• Those with a Professional Chartered Institute of Procurement & Supply (CIPS) Level 4 Diploma or above will have an added advantage
• Registration as a paid-up member of the Malawi Institute of Procurement and Supply (MIPS)
• Minimum of 3 years’ experience in procurement or supply chain roles within an NGO or donor-funded setting
• Knowledge of procurement regulations and procedures
• Strong negotiation and analytical skills
• High attention to detail and integrity

• Plan and execute procurement activities in line with organizational policies, procedures and legal requirements
• Prepare and issue purchase orders, request for Quotations/Proposals, bid documents, and contracts with suppliers/service providers
• Source and evaluate suppliers to ensure quality and cost-effectiveness
• Maintain accurate procurement records, documentation and supplier database
• Develop, review, and update t Procurement Policies, Manual and Standard Operating Procedures
• Monitor stock levels and coordinate with other teams
• Provide guidance to staff to ensure adherence to procurement policies, laws, and best practices
• Ensure transparency, fairness, and accountability in procurement processes
• Assist in tracking procurement budgets and expenditures
• Provide oversight in the movement and delivery of goods and services to various departments and project locations
• Conduct market surveys and price analyses
• Support audits and ensure compliance with donor and organizational requirements
• Coordinate with the Facilities department in disposal of assets inline with organisation polices

• Strong negotiation and analytical skills
• High attention to detail and integrity
• Knowledge of procurement regulations and procedures

• Bachelor’s Degree in Procurement, Supply Chain Management, Business Administration or related field
• Professional Chartered Institute of Procurement & Supply (CIPS) Level 4 Diploma or above (added advantage)
• Registration as a paid-up member of the Malawi Institute of Procurement and Supply (MIPS)