Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Reporting to the Programme Specialist for Women’s Economic Empowerment, the Programme Consultant works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Consultant contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ personnel in the CO and UN Women HQs as required for resolving complex finance-related issues and exchange of information.

Description of Responsibilities

1. Provide administrative and logistical support to the formulation and management of programmes:

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Provide technical guidance to the CO and executing agencies on routine delivery and reporting of programme supported activities and finances;
• Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;
• Review programme data from programmes/ projects for the CO website; and
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

2. Provide administrative support to the financial management of the Programme Unit:

• Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
• Review financial reports; prepare non-PO vouchers for development projects;
• Process payment for consultants;
• Maintain internal expenditures control system;
• Create requisitions in Quantum system for development projects; register good receipts in Quantum system; and
• Assist in the preparation and follow up of cost-recovery bills in Quantum system.

3. Provide administrative support to the Programme Unit:

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the Programme Team, including travel requisitions and claims;
• Prepare public information materials and briefing packets;
• Assemble briefing materials and prepare powerpoint and other presentations; and

4. Provide administrative support to Resource Mobilization:

• Prepare cost-sharing and other agreements; follow up on contributions within the CO resource mobilization efforts; and
• Organize, compile and process information from donors, CO and programme team, as inputs to various databases and documents.

5. Facilitate knowledge building and knowledge sharing:

• Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance; and
• Provide administrative support to the organization of training for the office personnel and partners on programme and operations related issues.

6. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Key deliverables expected will include but not limited to

• Developed Project work plans
• Delivered Programme /project interventions
• Developed quality and timely Programme/project and activity reports
• Developed and submitted Programme/project concept note and proposals
• Diverse Programme/project write ups and analyses developed from time to time
• Clean system dashboards related to programme partners and activities e.g. PGAMS

Consultant’s Workplace and Official Travel

This is an office-based consultancy. In case of any official trip, approved by the office, the travel related costs will be covered as per the associated duty travel policy.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework:

Functional Competencies:

• Good knowledge of programme management
• Ability to administer and execute administrative processes and transactions
• Ability to create, edit and present information in clear and presentable formats
• Ability to manage data, documents, correspondence and reports information and workflow
• Strong financial and budgeting skills

Required Qualifications:

Education and Certification:

• Bachelor’s degree in business or public administration is desirable.

Experience:

• At least 6 years of progressively responsible experience in administration or programme management/support is required.
• Experience in working in a computer environment using multiple office software packages is required.
• Experience in supporting a team is required.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.

Languages:

• Fluency in English is required.

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Provide technical guidance to the CO and executing agencies on routine delivery and reporting of programme supported activities and finances;
• Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;
• Review programme data from programmes/ projects for the CO website; and
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
• Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
• Review financial reports; prepare non-PO vouchers for development projects;
• Process payment for consultants;
• Maintain internal expenditures control system;
• Create requisitions in Quantum system for development projects; register good receipts in Quantum system; and
• Assist in the preparation and follow up of cost-recovery bills in Quantum system.
• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the Programme Team, including travel requisitions and claims;
• Prepare public information materials and briefing packets;
• Assemble briefing materials and prepare powerpoint and other presentations; and
• Prepare cost-sharing and other agreements; follow up on contributions within the CO resource mobilization efforts; and
• Organize, compile and process information from donors, CO and programme team, as inputs to various databases and documents.
• Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance; and
• Provide administrative support to the organization of training for the office personnel and partners on programme and operations related issues.
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

• Good knowledge of programme management
• Ability to administer and execute administrative processes and transactions
• Ability to create, edit and present information in clear and presentable formats
• Ability to manage data, documents, correspondence and reports information and workflow
• Strong financial and budgeting skills

• Bachelor’s degree in business or public administration is desirable.
• At least 6 years of progressively responsible experience in administration or programme management/support is required.
• Experience in working in a computer environment using multiple office software packages is required.
• Experience in supporting a team is required.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
• Fluency in English is required.