ABOUT THE PROGRAMME

Nkhoma Relief and Development (NRD), the development arm of CCAP Nkhoma Synod, in partnership with HOPE International Malawi is implementing a Savings Group Ministry in Lilongwe Rural.Malawi career guide

OPEN POSITION — SUMMARY

POSITION

Project Accountant

POSITION 01

Project Accountant

Vacancies:1 (One)

Location: Lilongwe

Reports To: Finance and Administration Manager/General Treasurer

Contract: 1 Year, renewable based on performance

Programme: Savings Group Ministry

Supported by: HOPE International Malawi

Church: CCAP Nkhoma Synod

ROLE PURPOSE

The Project Accountant will support the Finance and Administration Manager/General Treasurer in overseeing the financial operations of the Savings Group Program. This role ensures accurate financial reporting, compliance with donor guidelines, and efficient budget management. The Project Accountant will work closely with the Ministry Coordinator and other stakeholders to ensure transparency, accountability, and optimal use of project resources.

KEY RESPONSIBILITIES

Financial Planning & Management

• Assist in planning, budgeting, and monitoring financial performance of the project.
• Coordinate financial activities in compliance with HOPE International Malawi’s church partner financial guidelines.
• Collaborate with the Finance and Administration Manager/General Treasurer on financial matters.
• Monitor cash and bank balances to ensure sufficient project funding.

Accounting and Reporting

• Maintain accurate financial records by capturing and posting transactions in the accounting system.
• Perform Reconciliation of bank statements.
• Ensure timely liquidation of cash advances and update quarterly action plans.
• Prepare and timely submit monthly financial reports, reconciliations and budget variance analysis as per donor requirements.

Compliance & Audit

• Ensure compliance with Church Partner Financial Guidelines
• Review financial data for accuracy and compliance.
• Ensure proper filing of financial documentation.
• Support internal and external audits and implement audit recommendations.
• Conduct periodic partner and field visits to ensure compliance and provide financial support.
• Ensure compliance with local laws and regulations

Procurement and Inventory

• Support procurement processes including requisitions, quotations, and purchase orders.
• Manage inventory by receiving, inspecting, and recording goods.

Support and Coordination

• Provide on-site financial support and induction to staff.
• Participate in staff meetings and contribute to strategic financial discussions.
• Perform any other duties as delegated by the Finance and Administration Manager/General Treasurer.

QUALIFICATIONS & EXPERIENCE

• Diploma in Accounting/Finance.
• Minimum of 3 years’ experience in project accounting or financial management.
• Experience working with NGOs or donor-funded projects is an added advantage.

Required Software Skills

• QuickBooks – for accounting and financial reporting.
• Proficient in Microsoft Excel, Word, pdf, and power point

Key Competencies

• Personal confession of Christian faith and commitment to the mission and vision of CCAP Nkhoma Synod.
• Attention to detail and high level of accuracy.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Integrity and commitment to ethical financial practices.

ATTRIBUTES

• Dedicated Christian of sound standing in their local church.
• Excellent verbal and written communication in both English and Chichewa.
• Proven integrity, accountability, analytical thinking, and sound decision-making.
• Self-starter, collaborative team player, and able to manage multiple priorities.

• Assist in planning, budgeting, and monitoring financial performance of the project.
• Coordinate financial activities in compliance with HOPE International Malawi’s church partner financial guidelines.
• Collaborate with the Finance and Administration Manager/General Treasurer on financial matters.
• Monitor cash and bank balances to ensure sufficient project funding.
• Maintain accurate financial records by capturing and posting transactions in the accounting system.
• Perform Reconciliation of bank statements.
• Ensure timely liquidation of cash advances and update quarterly action plans.
• Prepare and timely submit monthly financial reports, reconciliations and budget variance analysis as per donor requirements.
• Ensure compliance with Church Partner Financial Guidelines
• Review financial data for accuracy and compliance.
• Ensure proper filing of financial documentation.
• Support internal and external audits and implement audit recommendations.
• Conduct periodic partner and field visits to ensure compliance and provide financial support.
• Ensure compliance with local laws and regulations
• Support procurement processes including requisitions, quotations, and purchase orders.
• Manage inventory by receiving, inspecting, and recording goods.
• Provide on-site financial support and induction to staff.
• Participate in staff meetings and contribute to strategic financial discussions.
• Perform any other duties as delegated by the Finance and Administration Manager/General Treasurer.

• QuickBooks
• Microsoft Excel
• Microsoft Word
• PDF
• Microsoft PowerPoint
• Attention to detail
• High level of accuracy
• Analytical skills
• Problem-solving skills
• Excellent communication skills
• Interpersonal skills
• Ability to work independently
• Ability to work as part of a team
• Integrity
• Commitment to ethical financial practices
• Excellent verbal communication in English and Chichewa
• Excellent written communication in English and Chichewa
• Accountability
• Analytical thinking
• Sound decision-making
• Self-starter
• Collaborative team player
• Ability to manage multiple priorities

• Diploma in Accounting/Finance.
• Minimum of 3 years’ experience in project accounting or financial management.
• Experience working with NGOs or donor-funded projects is an added advantage.
• Personal confession of Christian faith and commitment to the mission and vision of CCAP Nkhoma Synod.
• Dedicated Christian of sound standing in their local church.